A. ID 17-231 Receive a report, hold a discussion, and give staff direction regarding the FY 2015-16 Comprehensive Annual Financial Report and annual audit.
AIS
Exhibit 1 - FY 2015-16 CAFR
Exhibit 2 - Single Audit Report
Exhibit 3 - Auditor's Communication
B. ID 17-289 Receive a report, hold a discussion and give staff direction regarding the use of the Prescott Tract at US 380 and Virginia St., which is currently owned by Denton Municipal Electric.
AIS
Exhibit 1 - Denton County Transportation Authority Letter of Interest
Exhibit 2 - Teague Nall & Perkins Floodplain Study
Exhibit 2a Map
Exhibit 3 - Community Mixed Use Centers Allowable Uses
C. ID 17-298 Receive a report from staff regarding key financial information, an update on the Denton Energy Center project, and the status of the current Capital Improvement Program.
AIS
Exhibit 1 - CIP Overview Final
Exhibit 2 - DME 5 YEARS OF CAPITAL IMPROVEMENT PLANS
A. ID 17-072 Consider adoption of an ordinance of the City of Denton, Texas amending the schedule of fees contained in Ordinance 2009-188 by adopting a new Development Services Department review and Engineering review fee schedule as authorized by the Denton Development Code for the City of Denton, and by repealing any provisions in conflict therewith and authorizing a refund of certain fees.
AIS
Exhibit 1 - Ordinance
Exhibit 2 - Refund Fee Schedule
B. ID 17-172 Consider approval of the minutes of December 6, and December 13, 2016; and January 3, January 9, January 10, and January 24, 2017.
AIS
Exhibit 1 - December 6, 2016 Minutes 1
Exhibit 2 - December 6, 2016 Minutes 2
Exhibit 3 - December 13, 2016 Minutes
Exhibit 4 - January 3, 2017 Minutes
Exhibit 5 - January 9, 2017 Minutes
Exhibit 6 - January 10, 2017 Minutes 1
Exhibit 7 - January 10, 2017 Minutes 2
Exhibit 8 - January 24, 2017 Minutes
C. ID 17-194 Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of one (1) Peterbilt model 348 fuel truck for the City of Denton Fleet Department to be utilized by the Solid Waste and Recycling Department which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6371-awarded to Rush Truck Center, Crane in the amount of $251,025.21). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Quote
Exhibit 2- Standardization Memo
Exhibit 3-Peterbilt Letter
Exhibit 4-Draft PUB Minutes
Exhibit 5-Ordinance
D. ID 17-223 Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to make application to the Texas Department of Housing and Community Affairs Emergency Solutions Grant Program and take all other actions necessary to obtain funding and implement the program; and providing for an effective date.
G. ID 17-256 Consider adoption of an ordinance authorizing the City Manager to execute a professional services agreement for engineering services associated with the City of Denton Water Distribution System Master Plan; providing for the expenditure of funds therefor; and providing an effective date (File 6388-awarded to Freese and Nichols, Inc. in an amount not-to-exceed $213,300). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Statement of Qualifications
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract
H. ID 17-280 Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a first amendment to a contract between the City of Denton and Environmental Systems Research Institute, Inc. (ESRI) for the ESRI Small Enterprise License Agreement for the ArcGIS software suite licenses for an additional three (3) year period, extending the contract approved City Council on March 4, 2014, in the amount of $75,000; providing for the expenditure of funds therefor; and providing an effective date (File 5466-providing for an additional expenditure amount not-to-exceed $78,000, with the total contract amount not-to-exceed $153,000).
AIS
Exhibit 1-Original Contract
Exhibit 2-Ordinance
Exhibit 3-First Amendment
I. ID 17-281 Consider adoption of an ordinance accepting competitive proposals and awarding a three (3) year agreement for Collection Services for Utilities (Part A), and Fire/EMS and Miscellaneous Receivables (Part B) by and between the City of Denton, Texas and Credit Systems International, Inc.; providing for the expenditure of funds therefor; and providing an effective date (RFP 6133 Parts A and B-awarded to Credit Systems International, Inc. in the not-to-exceed amount of $243,817). The Public Utilities Board recommends approval (7-0).
AIS
Exhibit 1-Evaluation and Ranking
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract Section A
Exhibit 5-Contract Section B
J. ID 17-282 Consider adoption of an ordinance accepting competitive proposals and awarding a three (3) year agreement for Collection Services for Municipal Court Fines (Part C), by and between the City of Denton, Texas and Linebarger, Goggan, Blair, and Sampson, LLP; providing for the expenditure of funds therefor; and providing an effective date (RFP 6133 Part C-awarded to Linebarger, Goggan, Blair, and Sampson, LLP in an amount which is contingent upon its monetary recoveries from persons, in accordance with the percentages expressed in attached contract).
AIS
Exhibit 1-Evaluation And Ranking Sheet
Exhibit 2-Ordinance
Exhibit 3-Signed Contract
K. ID 17-283 Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the repair of the north bound lanes of Colorado Boulevard from Mayhill Road to Loop 288; providing for the expenditure of funds therefor; and providing an effective date (RFP 5241-awarded to Floyd Smith Concrete, Inc., in the not-to-exceed amount of $616,013.46).
AIS
Exhibit 1-Project Map
Exhibit 2-Quote
Exhibit 3-Original Contract
Exhibit 4-Ordinance
L. ID 17-284 Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of electric fault circuit indicators for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6327-awarded to Anixter Inc. in the amount of $225,000 and Techline, Inc. in the amount of $55,000 for a three (3) year total not-to-exceed of $280,000).
AIS
Exhibit 1-Pricing and Evaluation Sheet
Exhibit 2-Ordinance
Exhibit 3-Anixter Inc. Contract
Exhibit 4-Techline, Inc. Contract
M. ID 17-287 Consider adoption of an ordinance releasing, abandoning and vacating a 2.249 acre public drainage easement granted to the City of Denton, Texas, by Teasley Commons, Ltd. on August 5, 2004 and recorded as Instrument No. 2004-111117, Real Property Records, Denton County, Texas, situated in the C. Poulallier Survey, Abstract No. 1006, Denton County, Texas, and located within the 3200 block of Teasley Lane. [Minor Plat, Teasley Commons, Lots 5 & 6 Block A]
AIS
Exhibit 1 - Location Map
Exhibit 2 - Pending Teasley Commons
Exhibit 3 - Applicant request letter
Exhibit 4 - 2004 Drainage Easement
Exhibit 5 - Ordinance
N. ID 17-293 Consider adoption of an ordinance accepting competitive proposals and awarding a public works contract for the construction of the Middle Road Entrance to the City of Denton ECO-W.E.R.C.S. facility to be located on South Mayhill Road; providing for the expenditure of funds therefor; and providing an effective date (RFP 6218C-awarded to Jagoe-Public Company in the not-to-exceed amount of $1,477,571). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Evaluation and Ranking Sheet
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract
O. ID 17-294 Consider adoption of an ordinance of the City of Denton, a Texas home rule municipal corporation ("City"), approving the exchange of a 4.936 acre tract owned by the City located in the David Hough Survey, Abstract, No. 646, Denton, Denton County, Texas ("City Property"), to Kevin Nelms and Richard Greb and wife, Nancy Greb ("Nelms-Greb), for a 3.457 acre tract owned by Nelms-Greb, also located in the David Hough Survey (Nelms-Greb Property), both tracts having comparable values of $537,530 (City Property) and $527,054 (Nelms-Greb Property); authorizing the City Manager in accordance with Texas Local Government Code § 272.001(b)(3) to execute a real estate exchange agreement with Nelms-Greb together with any other documents necessary to exchange the City Property for Nelms-Greb Property; and, providing an effective date. [Mayhill Road Widening - Nelms/Greb Parcel M137_M138 disposition]
AIS
Exhibit 1 - Location Map
Exhibit 2 - Site Map
Exhibit 3 - Ordinance
P. ID 17-331 Consider adoption of an ordinance releasing, abandoning and vacating 0.037 acre and 0.159 acre of drainage easement granted to the City of Denton, Texas by Kevin Nelms, Richard Greb and wife, Nancy Greb recorded as Instrument No. 2014-26437, Real Property Records, Denton County, Texas, situated in the David Hough Survey, Abstract No. 646, Denton County, Texas, and generally located within the 2100 Block of South Mayhill Road; and declaring an effective date. [Mayhill Road Widening - Nelms/Greb Parcel M137_M138 disposition]
A. ID 17-231 Receive a report, hold a discussion, and give staff direction regarding the FY 2015-16 Comprehensive Annual Financial Report and annual audit.
AIS
Exhibit 1 - FY 2015-16 CAFR
Exhibit 2 - Single Audit Report
Exhibit 3 - Auditor's Communication
B. ID 17-289 Receive a report, hold a discussion and give staff direction regarding the use of the Prescott Tract at US 380 and Virginia St., which is currently owned by Denton Municipal Electric.
AIS
Exhibit 1 - Denton County Transportation Authority Letter of Interest
Exhibit 2 - Teague Nall & Perkins Floodplain Study
Exhibit 2a Map
Exhibit 3 - Community Mixed Use Centers Allowable Uses
C. ID 17-298 Receive a report from staff regarding key financial information, an update on the Denton Energy Center project, and the status of the current Capital Improvement Program.
AIS
Exhibit 1 - CIP Overview Final
Exhibit 2 - DME 5 YEARS OF CAPITAL IMPROVEMENT PLANS
A. ID 17-072 Consider adoption of an ordinance of the City of Denton, Texas amending the schedule of fees contained in Ordinance 2009-188 by adopting a new Development Services Department review and Engineering review fee schedule as authorized by the Denton Development Code for the City of Denton, and by repealing any provisions in conflict therewith and authorizing a refund of certain fees.
AIS
Exhibit 1 - Ordinance
Exhibit 2 - Refund Fee Schedule
B. ID 17-172 Consider approval of the minutes of December 6, and December 13, 2016; and January 3, January 9, January 10, and January 24, 2017.
AIS
Exhibit 1 - December 6, 2016 Minutes 1
Exhibit 2 - December 6, 2016 Minutes 2
Exhibit 3 - December 13, 2016 Minutes
Exhibit 4 - January 3, 2017 Minutes
Exhibit 5 - January 9, 2017 Minutes
Exhibit 6 - January 10, 2017 Minutes 1
Exhibit 7 - January 10, 2017 Minutes 2
Exhibit 8 - January 24, 2017 Minutes
C. ID 17-194 Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute a contract for the acquisition of one (1) Peterbilt model 348 fuel truck for the City of Denton Fleet Department to be utilized by the Solid Waste and Recycling Department which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code, such purchases are exempt from requirements of competitive bidding; and providing an effective date (File 6371-awarded to Rush Truck Center, Crane in the amount of $251,025.21). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Quote
Exhibit 2- Standardization Memo
Exhibit 3-Peterbilt Letter
Exhibit 4-Draft PUB Minutes
Exhibit 5-Ordinance
D. ID 17-223 Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to make application to the Texas Department of Housing and Community Affairs Emergency Solutions Grant Program and take all other actions necessary to obtain funding and implement the program; and providing for an effective date.
G. ID 17-256 Consider adoption of an ordinance authorizing the City Manager to execute a professional services agreement for engineering services associated with the City of Denton Water Distribution System Master Plan; providing for the expenditure of funds therefor; and providing an effective date (File 6388-awarded to Freese and Nichols, Inc. in an amount not-to-exceed $213,300). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Statement of Qualifications
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract
H. ID 17-280 Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a first amendment to a contract between the City of Denton and Environmental Systems Research Institute, Inc. (ESRI) for the ESRI Small Enterprise License Agreement for the ArcGIS software suite licenses for an additional three (3) year period, extending the contract approved City Council on March 4, 2014, in the amount of $75,000; providing for the expenditure of funds therefor; and providing an effective date (File 5466-providing for an additional expenditure amount not-to-exceed $78,000, with the total contract amount not-to-exceed $153,000).
AIS
Exhibit 1-Original Contract
Exhibit 2-Ordinance
Exhibit 3-First Amendment
I. ID 17-281 Consider adoption of an ordinance accepting competitive proposals and awarding a three (3) year agreement for Collection Services for Utilities (Part A), and Fire/EMS and Miscellaneous Receivables (Part B) by and between the City of Denton, Texas and Credit Systems International, Inc.; providing for the expenditure of funds therefor; and providing an effective date (RFP 6133 Parts A and B-awarded to Credit Systems International, Inc. in the not-to-exceed amount of $243,817). The Public Utilities Board recommends approval (7-0).
AIS
Exhibit 1-Evaluation and Ranking
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract Section A
Exhibit 5-Contract Section B
J. ID 17-282 Consider adoption of an ordinance accepting competitive proposals and awarding a three (3) year agreement for Collection Services for Municipal Court Fines (Part C), by and between the City of Denton, Texas and Linebarger, Goggan, Blair, and Sampson, LLP; providing for the expenditure of funds therefor; and providing an effective date (RFP 6133 Part C-awarded to Linebarger, Goggan, Blair, and Sampson, LLP in an amount which is contingent upon its monetary recoveries from persons, in accordance with the percentages expressed in attached contract).
AIS
Exhibit 1-Evaluation And Ranking Sheet
Exhibit 2-Ordinance
Exhibit 3-Signed Contract
K. ID 17-283 Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the repair of the north bound lanes of Colorado Boulevard from Mayhill Road to Loop 288; providing for the expenditure of funds therefor; and providing an effective date (RFP 5241-awarded to Floyd Smith Concrete, Inc., in the not-to-exceed amount of $616,013.46).
AIS
Exhibit 1-Project Map
Exhibit 2-Quote
Exhibit 3-Original Contract
Exhibit 4-Ordinance
L. ID 17-284 Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of electric fault circuit indicators for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6327-awarded to Anixter Inc. in the amount of $225,000 and Techline, Inc. in the amount of $55,000 for a three (3) year total not-to-exceed of $280,000).
AIS
Exhibit 1-Pricing and Evaluation Sheet
Exhibit 2-Ordinance
Exhibit 3-Anixter Inc. Contract
Exhibit 4-Techline, Inc. Contract
M. ID 17-287 Consider adoption of an ordinance releasing, abandoning and vacating a 2.249 acre public drainage easement granted to the City of Denton, Texas, by Teasley Commons, Ltd. on August 5, 2004 and recorded as Instrument No. 2004-111117, Real Property Records, Denton County, Texas, situated in the C. Poulallier Survey, Abstract No. 1006, Denton County, Texas, and located within the 3200 block of Teasley Lane. [Minor Plat, Teasley Commons, Lots 5 & 6 Block A]
AIS
Exhibit 1 - Location Map
Exhibit 2 - Pending Teasley Commons
Exhibit 3 - Applicant request letter
Exhibit 4 - 2004 Drainage Easement
Exhibit 5 - Ordinance
N. ID 17-293 Consider adoption of an ordinance accepting competitive proposals and awarding a public works contract for the construction of the Middle Road Entrance to the City of Denton ECO-W.E.R.C.S. facility to be located on South Mayhill Road; providing for the expenditure of funds therefor; and providing an effective date (RFP 6218C-awarded to Jagoe-Public Company in the not-to-exceed amount of $1,477,571). The Public Utilities Board recommends approval (6-0).
AIS
Exhibit 1-Evaluation and Ranking Sheet
Exhibit 2-PUB Minutes
Exhibit 3-Ordinance
Exhibit 4-Contract
O. ID 17-294 Consider adoption of an ordinance of the City of Denton, a Texas home rule municipal corporation ("City"), approving the exchange of a 4.936 acre tract owned by the City located in the David Hough Survey, Abstract, No. 646, Denton, Denton County, Texas ("City Property"), to Kevin Nelms and Richard Greb and wife, Nancy Greb ("Nelms-Greb), for a 3.457 acre tract owned by Nelms-Greb, also located in the David Hough Survey (Nelms-Greb Property), both tracts having comparable values of $537,530 (City Property) and $527,054 (Nelms-Greb Property); authorizing the City Manager in accordance with Texas Local Government Code § 272.001(b)(3) to execute a real estate exchange agreement with Nelms-Greb together with any other documents necessary to exchange the City Property for Nelms-Greb Property; and, providing an effective date. [Mayhill Road Widening - Nelms/Greb Parcel M137_M138 disposition]
AIS
Exhibit 1 - Location Map
Exhibit 2 - Site Map
Exhibit 3 - Ordinance
P. ID 17-331 Consider adoption of an ordinance releasing, abandoning and vacating 0.037 acre and 0.159 acre of drainage easement granted to the City of Denton, Texas by Kevin Nelms, Richard Greb and wife, Nancy Greb recorded as Instrument No. 2014-26437, Real Property Records, Denton County, Texas, situated in the David Hough Survey, Abstract No. 646, Denton County, Texas, and generally located within the 2100 Block of South Mayhill Road; and declaring an effective date. [Mayhill Road Widening - Nelms/Greb Parcel M137_M138 disposition]