[WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM] [00:00:09] THIS MEETING OF DENTON CITY COUNCIL TODAY, MARCH 24TH, 2026. IT IS 2:02 P.M. SO WE'LL CALL THE MEETING TO ORDER AND THEN CITIZEN COMMENTS. ANY CITIZEN COMMENTS. THANK YOU. TAKES US TO REQUEST FOR CLARIFICATION ON AGENDA ITEMS. ANY REQUESTS FOR CLARIFICATION? SEEING NONE THAT WILL TAKE US TO A TAKING CHAIR'S DISCRETION. WE HAVE A VIDEO WE'D LIKE TO PLAY AND TURN IT OVER TO STAFF FOR ANY COMMENTS TO TO SET UP THE VIDEO. >> SO WE JUST WANTED TO SEND OFF OUR CITY MANAGER WITH A LITTLE VIDEO TO SAY THANK YOU. >> YEAH. EXCELLENT. NEXT MONDAY AFTER MONDAY. >> I AM GOING TO SPEND MORE TIME WITH MY FAMILY. >> I'VE GOT YOU. >> I WANT YOU TO COME HANG OUT HERE MORE OFTEN. A BIG THANK YOU TO THOSE WHO WORKED HARD TO MAKE SURE THAT THIS WOULD COME TO FRUITION. ALL THE OTHER STAFF WHO TIRELESSLY WORKED TO MAKE THIS HAPPEN, AND A CITY MANAGER RARELY SITS STILL. WHETHER IT'S USING YOUR OWN FUNDS THAT YOU HAVE FOR CONTINGENCY, YOU HAVE AN IDEA OF WHERE PRIORITY BASED IS AND WHAT'S A MUST HAVE. AND THEN WHAT ARE THE THINGS WE'RE DOING THAT ARE NOT NECESSARILY VALUABLE. >> BUT YOU'VE ALWAYS GIVEN US EVERYTHING WE NEED TO OPERATE, SO WE APPRECIATE IT. >> I REALLY, REALLY APPRECIATE WHAT YOU ALL DO AND HOW YOU DO IT AND HOW YOU KEEP A SMILE ON YOUR FACE. IF IT WASN'T FOR YOU ALL IN THE STAFF, I DON'T THINK I'D STAY AS LONG AS I HAVE. >> THIS IS NOT SURPRISING. OF COURSE. THANK YOU. FOR SENDING THAT. >> HEY. [A. ID 26-0061 Meeting Questions, Responses & Handouts] >> READ A PROCLAMATION FOR ME. THIS. THEY READ A PROCLAMATION THE JUDGE DID AT THE COUNTY THIS MORNING, AND I WANTED TO SAY, GEEZ, I DID ALL THAT, BUT I DIDN'T AND I DID MAKE SURE TO THANK THAT IT WASN'T ME, THAT IT WAS THE PEOPLE BEHIND ME THAT HAVE CERTAINLY DONE ALL THE WORK AND MADE ME LOOK GOOD. SO THANK YOU ALL. THIS HAS BEEN A CRAZY RIDE, BUT IT'S TIME FOR ME TO STEP AWAY AND LET SOMEONE ELSE STEP IN. AND I LOOK BACK ON ON MY EFFORTS HERE. FOND MEMORIES, GREAT STAFF, GREAT ACCOMPLISHMENTS. AND I HAVE A LETTER FOR ALL OF YOU AND FOR THE NEW CITY COUNCIL. IT'S ALL GOOD STUFF. IT'S JUST THINGS TO THINK ABOUT FOR THE FUTURE. >> EXCELLENT KRISTI. >> COOKIES JUST FOR YOU. THESE ARE ALL FOR YOU. OH, REALLY? YES. YOU'RE GOING TO SHARE WITH EVERYBODY ELSE IN THE AUDIENCE. HERE. OKAY, SURE. >> THANK YOU. I SHOULDN'T. >> BUT YOU WILL. YEAH. >> THERE YOU GO. >> THANK YOU FOR THE KIDS. >> RIGHT. OKAY. WELL, AGAIN. YEAH, THANK YOU VERY MUCH. GREAT JOB ON THE VIDEO AND CAPTURES A LOT, A LOT MORE BEHIND THE SCENES THERE. BUT THANK YOU VERY MUCH. THAT TAKES US TO OUR WORK SESSION. WE'LL DIVE RIGHT IN FOR THOSE TRACKING ALONG THE CLOSED SESSION. ITEM A AND B ARE NOT NEEDED. RIGHT. AND IS THERE ANOTHER ONE? JUST A AND B WERE JUST PLACEHOLDERS. SO WE'LL DIVE RIGHT INTO C, D, AND E ONCE WE GET TO THAT POINT. AND THEN WE'LL CLOSE WE'LL MANAGE CLOSED SESSIONS AND THEN WE'LL GO WE'LL STAY IN CLOSE, GO INTO CHAMBERS STRAIGHT AWAY AND GET STARTED WITH OUR REGULAR MEETING. WE'LL COME OUT OF CLOSED AT CHAMBERS AND THEN GET STARTED WITH THE REGULAR PORTION OF OUR MEETING. WE'LL GO STRAIGHT THROUGH. THERE'S NO PUBLIC HEARINGS, SO NO BREAKS [A. ID 25-2325 Receive a report, hold a discussion, and give staff direction regarding the FY 2024-25 Annual Comprehensive Financial Report and annual audit. [Estimated Presentation/Discussion Time: 30 minutes]] IN ACTION. THAT SAID ITEM THREE A I'D 252325. RECEIVE A REPORT. HOLD DISCUSSION. GIVE STAFF DIRECTION REGARDING THE FY 20 2425 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND ANNUAL AUDIT. >> GOOD AFTERNOON MAYOR. MEMBERS OF COUNCIL. MATT HAMILTON, CHIEF FINANCIAL OFFICER HERE TODAY TO INTRODUCE SARA DEMPSEY, OUR ENGAGEMENT [00:05:03] PARTNER WITH WEAVER AND TIDWELL, WHO PERFORMED OUR EXTERNAL FINANCIAL AUDIT FOR FISCAL YEAR 2425. AND JUST BEFORE I BRING SARA UP, I DID JUST WANT TO TAKE A MOMENT TO THANK OUR ACCOUNTING STAFF. TAKES A NUMBER OF HOURS, LATE NIGHTS, WEEKENDS TO PUT THE FINANCIAL REPORTS TOGETHER AND THE SCHEDULES AND WORK THROUGH THE AUDIT PROCESS. AND SO JUST WANTED TO TAKE A MOMENT TO SHARE MY SINCERE APPRECIATION FOR ALL THEIR THEIR HARD WORK. SO WITH THAT, SARA. >> GOOD AFTERNOON. THANK YOU FOR HAVING ME THIS AFTERNOON. I'M USUALLY DOING THESE AT THE EVENING. ALL RIGHT. LET'S SEE. CAN YOU ALL SEE THAT? OKAY. >> YEAH. I THINK YOU GOT TO PUT IT IN THE PRESENTATION MODE THERE. >> HOW'S THAT? ALL RIGHT. SO MY NAME IS SARA DEMPSEY. I'M THE AUDIT PARTNER ON THE ENGAGEMENT. AND THIS IS OUR CORE TEAM THAT WE HAD THIS YEAR. THERE'S A LOT OF RETURNING PLAYERS. SO THE LOGISTICS WAS ABLE TO BE KEPT THE SAME. IT REALLY HELPS THE CITY WHEN WE KEEP A A TEAM THAT'S SIMILAR YEAR TO YEAR, SO THAT THEY KNOW HOW THE OPERATIONS WORK AND AREN'T HAVING TO GO THROUGH THAT LOGISTICAL PROCESS EVERY YEAR. SO APPRECIATIVE OF THIS TEAM FOR A WHILE. YOU HAVE A QUALITY CONTROL REVIEW. SO NOT ONLY AM I REVIEWING THE AUDIT, IS OUR AUDIT MANAGER REVIEWING THE AUDIT, WE ALSO HAVE ANOTHER PARTNER THAT COMES IN AND REVIEWS. THERE'S A LOT OF LAYERS OF REVIEW WITH THE GOVERNMENT, NOT ONLY OUR AUDIT, BUT THE CITY ALSO SUBMITS FOR THE GFOA AWARD. SO THEIR REPORT GOES THROUGH AN EXTRA LAYER OF REVIEW FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION, A NATIONAL ASSOCIATION AS WELL. WE ALSO HAVE THE IT DEPARTMENT COME IN AND LOOK AT GENERAL CONTROLS OVER THE IT PRACTICES AND HOW THOSE RELATE TO THE FINANCIAL STATEMENTS AND THE PROCESSES IN PLACE FROM THAT PERSPECTIVE AS WELL. THE DATA ANALYTICS SIDE, THERE'S A LOT OF INFORMATION THAT GOES INTO THE FINANCIAL STATEMENT AUDIT. THERE'S ABOUT A MILLION LINES OF TRANSACTIONS, I'D SAY. SO THE DATA ANALYTICS PIECE IS REALLY WHERE WE'RE IMPORTING THAT INFORMATION INTO DATA ANALYTICAL SOFTWARE TO PULL OUT UNUSUAL ITEMS. AS WE'RE GOING THROUGH THE FINANCIAL STATEMENT AUDIT FOR OUR GOVERNMENT EXPERIENCE, WEAVER DOES A LOT OF GOVERNMENT AUDITS A LOT ACROSS THE STATE, LOTS OF CITIES. SO JUST UP HERE FOR YOUR REFERENCE, I'M OUT OF THE DALLAS OFFICE. WE HAVE A FORT WORTH OFFICE AS WELL, AND THAT'S WHERE OUR LOCAL PUBLIC SECTOR TEAM IS. SO FOR THE AUDIT PROCESS, I'M REQUIRED TO JUST LET YOU KNOW A LITTLE BIT ABOUT IT. IT'S DONE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS AND THE GENERALLY ACCEPTED AUDITING STANDARDS. YOU ALSO HAVE A SINGLE AUDIT BECAUSE YOU EXPEND MORE THAN $1 MILLION OF FEDERAL EXPENDITURES AND STATE EXPENDITURES. SO WE DID HAVE TWO MAJOR PROGRAMS THAT WERE AUDITED FOR THE FEDERAL PORTION, AND THEN ONE THAT WAS AUDITED FOR STATE. SO YOU HAVE AN OPINION THAT WE GIVE ON YOUR FINANCIAL STATEMENT AUDIT, AND THEN YOU GET AN OPINION ON YOUR SINGLE AUDIT, YOUR FEDERAL SINGLE AUDIT AND YOUR STATE SINGLE AUDIT. SO THAT'S REALLY WHAT WE'RE DOING DURING THE COURSE OF THE AUDIT IS AUDITING THOSE MAJOR PROGRAMS AS WELL AS THE FINANCIAL STATEMENTS. A PORTION OF THE AUDIT ALSO COVERS COMPLIANCE BECAUSE IT'S GOVERNMENT AUDITING STANDARDS. THERE ARE CERTAIN COMPLIANCE REQUIREMENTS THAT WERE REQUIRED TO CHECK STATE LAWS, LOCAL POLICIES, CONTRACTS. JUST SOME EXAMPLES OF THE COMPLIANCE PIECE OF AUDIT AS WELL. SO THIS IS THE TIMELINE JUST FOR YOUR REFERENCE. IT IS A YEAR ROUND PROCESS, BUT WE ARE REALLY IN THE CITY. OUR TEAM IS DEPLOYED FOR INTERIM WORK WHICH OCCURS IN SEPTEMBER. AND THAT'S WHERE WE'RE LOOKING AT THE INTERNAL CONTROLS THAT OCCURRED DURING THE FISCAL YEAR UNDER AUDIT. THEN WE COME BACK IN JANUARY AND THAT'S WHEN THE CITY IS CLOSED THEIR BOOKS AND WE'RE OUT HERE FOR ABOUT TWO MONTHS, TWO AND A HALF MONTHS, AUDITING THE TRANSACTIONS. JUST FOR YOUR REFERENCE, SOME OF THE SIGNIFICANT AUDIT AREAS THAT WE AUDIT ARE IMPROPER REVENUE RECOGNITION. AND THAT STEMS FROM THE THE RISK THAT FINANCIAL STATEMENTS MIGHT BE MATERIALLY MISSTATED FOR BOND RATINGS AND THINGS LIKE THAT. SO THAT'S ONE OF THE AREAS THAT WE LOOK AT REVENUE RECOGNITION. THEN WE'RE ALSO TESTING SEVERAL OTHER AREAS. WE'RE LOOKING AT CASH INVESTMENTS. YOUR LONG TERM DEBT LIABILITIES REALLY JUST GOING DOWN THOSE FINANCIAL STATEMENTS WHEN YOU HAVE YOUR ACT FOR FOR OUR AUDIT REPORT, FOR THE RESULTS, WE DID ISSUE AN UNMODIFIED OPINION ON THE FINANCIAL STATEMENTS. SO THAT'S A CLEAN OPINION. AND THEN WE ALSO ISSUED UNMODIFIED OPINIONS ON YOUR FEDERAL SINGLE AUDIT AND YOUR STATE SINGLE AUDIT. SO THOSE ARE CLEAN OPINIONS. THAT'S THE HIGHEST LEVEL OF ASSURANCE. NO MODIFICATIONS. WE HAD NO MATERIAL WEAKNESSES DURING THE COURSE OF THE AUDIT THAT WOULD TYPICALLY COME UP IF WE WERE AUDITING TRANSACTIONS AND KEPT HAVING TO FIX THINGS OR SUGGEST JOURNAL ENTRIES, THOSE TYPES OF PROCESSES. SO NO MATERIAL WEAKNESSES DURING THE COURSE OF THE AUDIT AND NO SIGNIFICANT DEFICIENCIES TO [00:10:02] REPORT TO YOU, JUST SOME OTHER RESULTS. AS PART OF THE AUDIT. WE HAVE NO INDEPENDENCE ISSUES. SO AS A FIRM OR AS THE AUDIT TEAM OR INDEPENDENT OF THE CITY, AND THEN THERE ARE NO OTHER OUTSTANDING ITEMS. WE ISSUED OUR REPORT, WE ISSUED THE OPINION, AND THERE'S NO OTHER WRITTEN MATERIAL BETWEEN US AND THE CITY TO MAKE YOU AWARE OF. I TALKED A LITTLE BIT ABOUT THE RISKS. THIS, AGAIN, IS THE IMPROPER REVENUE RECOGNITION AND THEN ALSO MANAGEMENT OVERRIDE OF CONTROLS. WHEN YOU'RE LOOKING AT A FINANCIAL STATEMENT AUDIT, THERE IS ALWAYS A RISK THAT JOURNAL ENTRIES COULD BE BEING RECORDED INTO THE GENERAL LEDGER THAT DON'T HAVE THE SUPPORT, OR THAT MANAGEMENT WENT IN AND WAS ABLE TO MANIPULATE THE FINANCIALS. SO WE DO HAVE TO TEST FOR THAT. THAT'S ON EVERY ENGAGEMENT. SO THAT'S JUST ANOTHER RISK TO LET YOU KNOW THAT IS ON EVERY CLIENT THAT WE HAVE. AND SO WE DO TEST FOR THAT BY DOING JOURNAL ENTRY TESTING AND SELECTING TRANSACTIONS AND PULLING THE SUPPORT FOR THOSE, AND THAT THE PROPER APPROVAL PROCESS WAS IN PLACE. I MENTIONED A LOT OF THESE OTHER AREAS THAT WE DID TEST. AND HERE'S A LIST JUST FOR REFERENCE. I'VE ALREADY TALKED ABOUT A LOT OF THESE UTILITY BILL RECALCULATIONS I DIDN'T MENTION YOUR TAX REVENUES. CAPITAL ASSETS IS A BIG PORTION OF THE TEST, THE PROCUREMENT PROCESS, EMPLOYEE COMPENSATION. THOSE ARE JUST SOME OF THE THINGS THAT I DIDN'T MENTION EARLIER THAT ARE ON THIS LIST. SOME OTHER REQUIRED COMMUNICATIONS. THE SIGNIFICANT POLICIES ARE LOCATED IN YOUR NOTE DISCLOSURES. NOTE ONE GATSBY STATEMENT NUMBER 101 AND 102 WERE IMPLEMENTED THIS YEAR. THEY DID NOT HAVE AN IMPACT ON YOUR FINANCIAL STATEMENTS. LIKE SOME OF THE OTHERS THAT WE'VE HAD IN THE PAST WITH LEASES, ALTHOUGH IT WAS A BIG LIFT FOR THE TEAM TO EVALUATE THOSE AND THEN, YOU KNOW, COME TO A CONSENSUS ON WHAT THE IMPACT WAS, IT DOES TAKE A LOT OF LEGWORK WHEN THOSE STANDARDS ARE IMPLEMENTED. SO WE APPRECIATE THAT THEY DUG INTO THAT. SOME OF THE ACCOUNTING ESTIMATES ARE REALLY PROVIDED BY THIRD PARTIES. SO THE ACTUARIAL VALUATIONS, THERE'S NOT A LOT OF ESTIMATES GOING INTO THE FINANCIAL STATEMENTS THAT HAVE A LOT OF MANAGEMENT BIAS. BUT WE DO TEST ESTIMATES DURING THE COURSE OF THE AUDIT. AND THE MOST SENSITIVE DISCLOSURES. IF YOU'RE READING THROUGH, YOU CAN COMPARE THE DISCLOSURES PRIOR YEAR TO CURRENT YEAR. THEY'RE GOING TO LOOK VERY SIMILAR. WE KNOW A LOT OF PEOPLE LOOK AT THE PENSION DISCLOSURES, REVENUE RECOGNITION AND THOSE ESTIMATES. THERE ARE NO UNUSUAL TRANSACTIONS TO REPORT TO YOU. IF WE HAD ANYTHING THAT DID NOT HAVE PROPER ACCOUNTING GUIDANCE, WE WOULD BRING THOSE TO YOUR ATTENTION. NO IDENTIFIED OR SUSPECTED FRAUD DURING THE COURSE OF THE AUDIT. IF WE HAD THAT, WE WOULD ALSO BRING THAT TO YOUR ATTENTION AS WELL. REALLY, THIS LAST THING SAYS SIGNIFICANT DIFFICULTIES AND THAT IS THAT'S THE LANGUAGE THAT'S IN THE STANDARDS. THERE WERE NO DIFFICULTIES IN PERFORMING THE AUDIT. YOU CAN TELL THAT THE CITY STAFF KNOWS WHEN THE AUDIT IS. THEY WANT TO HELP US GET EVERYTHING THAT WE NEED SO THAT WE CAN GET THE INFORMATION THAT WE NEED TO AUDIT. AND SO WE GET A LOT OF SUPPORT FROM CITY STAFF, FROM ALL DEPARTMENTS, MAINLY WITH FINANCE, BECAUSE THAT'S OUR POINT PERSON. BUT WE DO HAVE TO ACCESS ALL OF THE DEPARTMENTS AS WELL. SO WE APPRECIATE IT AND NO DISAGREEMENTS TO BRING TO YOUR ATTENTION. WE DID REQUEST MANAGEMENT REPRESENTATION AND THAT IS THEM LETTING US KNOW THAT THEY'VE GIVEN US EVERYTHING, TOLD US EVERYTHING. AND WE GET THAT ON THE DAY THAT WE ISSUE THE REPORT. NO OTHER CONSULTATIONS WITH ANY OTHER ACCOUNTANTS OCCURRED. AND THEN, AS I MENTIONED BEFORE, NO OTHER COMMUNICATIONS HAVE OCCURRED. SO. JUST A BIG THANK YOU TO THE FINANCE STAFF AND TO EVERYONE THAT HELPED US GET THROUGH THE AUDIT. IT'S A LOT OF WORK. WE MAKE A LOT OF REQUESTS, AND WE KNOW THAT THEY HAVE THEIR DAY JOBS, AND WE APPRECIATE YOUR SUPPORT AND THEIR SUPPORT AS WELL. I'M HERE TO ANSWER ANY QUESTIONS. >> THANK YOU VERY MUCH. I APPRECIATE IT. AND IS IT A SARAH WITH OR WITHOUT AN H? NO H THERE YOU GO. OKAY. >> THE RIGHT WAY. >> GOT IT. AWESOME. OKAY. QUESTIONS FOR STAFF OR THE THE CONSULTANT. ANY QUESTIONS? SEEING NONE. GREAT. THANK YOU VERY MUCH. APPRECIATE IT. YES. OKAY. THAT TAKES US TO ITEM B. I'D TWO I'D 262456 RECEIVE REPORT WHOLE DISCUSSION GIVE STAFF DIRECTION REGARDING AUDIT PROJECT 030 SOLID WASTE OPERATIONS. SO SHOULD I SKIP OR GIVE HER A MINUTE? >> I THINK SHE MIGHT JUST BE IN HER OFFICE. >> OKAY. >> CHECKING. NO, NO. [00:15:02] >> CAN SOMEONE SOMEONE KNOW HOW TO PULL UP THE PRESENTATION SHE HAS? >> MAYBE SHE'S COMING. >> YEAH, BUT I FIGURED THEY. IT'S SAVED RIGHT THERE. >> I'LL GIVE. >> IT A SHOT. YEP. THANK YOU. >> HELLO? MADISON. DENTON, CITY AUDITOR. APOLOGIZE. >> NO PROBLEM. >> ALL RIGHT. AND THIS IS OUR [B. ID 26-2456 Receive a report, hold a discussion, and give staff direction regarding Audit Project 030-Solid Waste Operations: Follow-Up Review. [Estimated Presentation/Discussion Time: 15 minutes]] FOLLOW UP OF THE SOLID WASTE OPERATIONS AUDITS FROM 2000, THE FISCAL YEAR 2023. SO AS A REMINDER, AUDIT FOLLOW UP REVIEWS ARE INTENDED TO PROVIDE INFORMATION ON WHAT CHANGES HAVE BEEN MADE IN RESPONSE TO AN AUDIT. THIS REVIEW IS BASED ON THE RECOMMENDATIONS AND MANAGEMENT RESPONSES ORIGINALLY COMPILED IN THE AUDITS OF SOLID WASTE OPERATIONS, SCALE HOUSE MANAGEMENT AND SAFETY TRAINING AND REPORTING COMPLIANCE, WHICH WERE ORIGINALLY ISSUED IN DECEMBER 2022 AND JANUARY 2023. THESE TWO REPORTS COVERED THE EFFECTIVENESS OF CONTROLS OF THE CITY'S LANDFILL, CUSTOMER BILLING SCALE, HOUSE COLLECTIONS AND LANDFILL STAFF SAFETY AND TRAINING, AND LANDFILL RELATED ENVIRONMENTAL REPORTING REQUIREMENTS. SO, BEGINNING WITH SCALE HOUSE TRANSACTIONS, THE ORIGINAL AUDIT FOUND THAT CUSTOMERS WERE BEING ACCURATELY CHARGED AND THESE TRANSACTIONS WERE RECONCILED DAILY, HELPING TO REDUCE THE RISK OF FRAUD. HOWEVER, MOST AVOIDED AND ALTERED TRANSACTIONS DID NOT HAVE CLEARLY DOCUMENTED JUSTIFICATIONS AND WERE NOT PERIODICALLY REVIEWED TO PREVENT MISUSE. SINCE THE ORIGINAL AUDIT, THE SCALE HOUSE DIVISION HAS IMPLEMENTED A PROCEDURES MANUAL THAT DETAILS THE PROCESS OF DOCUMENTING AND REVIEWING VOIDED AND ALTERED TRANSACTIONS, INCLUDING HAVING TWO SENIOR STAFF MEMBERS REVIEW THESE TYPES OF TRANSACTIONS REGULARLY. THE IMPLEMENTATION OF THESE PROCEDURES HAS SIGNIFICANTLY REDUCED THE NUMBER OF ALTERED AND VOIDED TRANSACTIONS WITHOUT CLEARLY DOCUMENTATION, WITHOUT CLEARLY DOCUMENTED JUSTIFICATIONS AS SHOWN IN THE TABLE. IN ADDITION, DURING THE AUDIT, THE SOLID WASTE HAD RECENTLY CREATED CREDIT ACCOUNTS, WHICH ALLOWED SOME CUSTOMERS TO MORE QUICKLY ENTER AND EXIT THE LANDFILL BY PAYING MONTHLY INSTEAD OF AT EACH DUMP. THESE ACCOUNTS WERE GENERALLY BILLED ACCURATELY, BUT THE BILLING PROCESS WAS CUMBERSOME. FURTHER, THE CREDIT ACCOUNT OPTION WAS NOT OPENLY MARKETED AND DID NOT HAVE CLEARLY DOCUMENTED CRITERIA, AND APPLICATIONS WERE NOT RETAINED. SINCE THEN, THE MONTHLY CREDIT ACCOUNT BILLING PROCESS HAS BEEN OUTLINED IN THE SCALE HOUSE PROCEDURES MANUAL AND HAS BEEN STREAMLINED, HELPING TO REDUCE BILLING ERRORS FURTHER. THE CREDIT ACCOUNT OPTION IS CLEARLY MARKETED ON THE DEPARTMENT'S WEBSITE AND AN UPDATED APPLICATION, INCLUDING CLEAR CRITERIA AND COMPLETED APPLICATIONS, ARE NOW BEING RETAINED. LASTLY, THE ORIGINAL AUDIT FOUND THAT SCALE HOUSE STAFF RECEIVED ADEQUATE TRANSACTION PROCESSING TRAINING AND WERE REQUIRED TO RECEIVE CASH HANDLING CERTIFICATE FROM THE FINANCE DEPARTMENT AND ALL BUT ONE SCALE HOUSE EMPLOYEE HAD RECEIVED THAT CERTIFICATE DURING THE ORIGINAL AUDIT, BUT TRAINING COMPLETION WAS NOT REGULARLY MONITORED. SINCE THEN, THE SCALE HOUSE DIVISION HAS IMPLEMENTED TRAINING CHECKLISTS TO ENSURE STAFF RECEIVE ALL REQUIRED TRAINING, INCLUDING THE CITYWIDE CASH HANDLING TRAINING, AND ALL STAFF HAVE COMPLETED THIS TRAINING AS OF JANUARY 2026. NEXT, GIVEN THE INHERENT RISKINESS OF SOLID WASTE OPERATIONS, TRAINING ON OCCUPATIONAL SAFETY AND OPERATING ESSENTIAL ESSENTIAL EQUIPMENT IS VITAL. DURING THE AUDIT, WE FOUND THAT TRAINING OFFERED TO SOLID WASTE EMPLOYEES WAS GENERALLY COMPREHENSIVE, INCLUDING ONBOARDING, SAFETY TRAINING, DEFENSIVE DRIVING EQUIPMENT, SPECIFIC TRAINING, HAZARD COMMUNICATION AND REGULAR SAFETY REMINDERS, BUT WAS COMPLETED INCONSISTENTLY ACROSS THE DEPARTMENT. IN PARTICULAR, ONBOARDING SAFETY TRAINING WAS NOT HISTORICALLY AVAILABLE TO COMMERCIAL OR SCALE HOUSE DIVISION EMPLOYEES. SAFETY MEETINGS WERE NOT REGULARLY ATTENDED DUE TO SCHEDULING CHALLENGES, AND THE MEDIUM AND HEAVY DUTY VEHICLE DEFENSIVE DRIVING TRAINING PROGRAM NEEDED ADDITIONAL RESOURCES FOR COMPLETE ROLLOUT. SINCE THE ORIGINAL AUDIT, THE ONBOARDING SAFETY TRAINING HAS BEEN IMPLEMENTED FOR THE SCALE HOUSE AND COLLECTIONS DIVISIONS. FURTHER ADDITIONAL SAFETY MEETINGS HAVE BEEN HELD ADDRESSING SCHEDULING ISSUES AND A THIRD DEFENSIVE DRIVER DEFENSIVE DRIVING TRAINER WAS CERTIFIED. THESE CHANGES HAVE HELPED TO SIGNIFICANTLY IMPROVE TRAINING COMPLETION RATES AS OUTLINED IN THE TABLE ON THE SLIDE. FURTHER, THE DEPARTMENT HAS CENTRALIZED THE RETENTION OF TRAINING RECORDS, HELPING TO ENSURE THAT EMPLOYEES TRAINING INFORMATION CAN GENERALLY BE REVIEWED ALL IN ONE LOCATION. HOWEVER, GUIDANCE FOR SUPERVISORS ON HOW TO DOCUMENT EQUIPMENT SPECIFIC TRAINING FOR THEIR STAFF HAS NOT YET BEEN DEVELOPED, THOUGH THE DEPARTMENT INDICATED THEY'RE WORKING ON THIS CURRENTLY. NEXT [00:20:05] TO EFFECTIVELY MONITOR AN ORGANIZATION'S SAFETY HISTORY. INJURIES, PROPERTY DAMAGE, VEHICLE ACCIDENTS AND NEAR MISSES SHOULD BE CONSISTENTLY REPORTED AND TRACKED. DURING THE ORIGINAL AUDIT, WE FOUND THAT THE CITY HAD AN INCIDENT MANAGEMENT SYSTEM THAT WAS DESIGNED TO CENTRALIZE THE MANAGEMENT AND TRACKING OF SAFETY RELATED INCIDENTS CITYWIDE, BUT DEPARTMENTS WERE EXPECTED TO INVESTIGATE AND DOCUMENT ANY INCIDENTS PER THEIR OWN PROCESS. AT THE TIME, SOLID WASTE HAD DEVELOPED A STANDARD FORM AND INCIDENT AND INCIDENT INVESTIGATION AND REPORTING TRAINING FOR SUPERVISORS AND CREW LEADERS TO USE. HOWEVER, THE DEPARTMENT DID NOT HAVE WRITTEN POLICIES OR PROCEDURES FOR THIS PROCESS, RESULTING IN DOCUMENTATION INCONSISTENCIES. SIMILARLY, THE ORIGINAL AUDIT FOUND THAT SOLID WASTE REQUIRED DRIVERS TO COMPLETE PRE AND POST TRIP INSPECTIONS OF THEIR VEHICLES. HOWEVER, THERE WAS NOT CLEAR GUIDANCE FOR STAFF ON WHEN A TRUCK SHOULD BE TAKEN OUT OF SERVICE. BASED ON THESE INSPECTION RESULTS. SINCE THEN, THE CITY IMPLEMENTED A COMPREHENSIVE SAFETY MANUAL THAT REQUIRES ALL INJURIES AND ACCIDENTS TO BE REPORTED TO THE RISK MANAGEMENT DIVISION OF HR, AND SOLID WASTE HAS IMPLEMENTED AN ACCIDENT DOCUMENTATION CHECKLIST TO ASSIST SUPERVISORS IN HANDLING INCIDENT REPORTING CONSISTENTLY. IN ADDITION, THE NEWLY CREATED PROCEDURES MANUAL FOR THE COLLECTIONS AND LANDFILL DIVISIONS OUTLINED THE PRE-TRIP INSPECTION PROCESSES FOR WASTE COLLECTION AND LANDFILL VEHICLES, INCLUDING WHEN A VEHICLE SHOULD BE TAKEN OUT OF SERVICE. AND FINALLY, THE STATE OF TEXAS REQUIRES ENTITIES TO OBTAIN PERMITS FROM THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY, OR T CQ, TO OPERATE A LANDFILL AS PART OF THE PERMIT, CERTAIN ENVIRONMENTAL DATA MUST BE REGULARLY RECORDED AND SUBMITTED TO ATTEST TO COMPLIANCE AND T C Q COMPLETES REGULAR COMPLIANCE INVESTIGATIONS PERIODICALLY. THE ORIGINAL AUDIT FOUND THAT SOLID WASTE COMPLIANCE DIVISION HAD GENERALLY ESTABLISHED EFFECTIVE PROCESSES FOR RECORDING AND TRACKING DATA COLLECTION, RECORDING AND TRACKING DATA COLLECTION AND REPORTING ACTIVITIES TO ENSURE THE REPORTS WERE SUBMITTED TIMELY AND ACCURATELY. THOUGH THERE WERE A FEW OPPORTUNITIES TO POTENTIALLY INCREASE EFFICIENCY, INCLUDING MINIMIZING THE USE OF HANDWRITTEN DATA, EVALUATING THE NEED FOR ADDITIONAL WRITTEN GUIDANCE, AND EXPLORING OPTIONS FOR COMPLIANCE SOFTWARE. SINCE THEN, THE DEPARTMENT EVALUATED THE NEED FOR ADDITIONAL GUIDANCE AND EXPLORED COMPLIANCE SOFTWARE OPTIONS AND DETERMINED THAT THESE WERE NOT OPERATIONALLY NECESSARY OR FEASIBLE AT THIS TIME. HOWEVER, THE SOLID WASTE DEPARTMENT HAS BEGUN THE PROCESS OF IMPLEMENTING A SUPERVISORY CONTROL AND DATA ACQUISITION, OR SCADA SYSTEM AT THE LANDFILL, WHICH WILL REDUCE THE AMOUNT OF HANDWRITTEN DATA COLLECTION NEEDED. AND LASTLY, IN 2025, TCE Q COMPLETED TWO REGULAR COMPLIANCE EVALUATION INVESTIGATIONS OF THE LANDFILL AND FOUND THAT NO, THERE WERE NO VIOLATIONS OF THE APPLICABLE REQUIREMENTS. SO IN SUMMARY, WE FOUND THAT 19 OF THE 20 ORIGINALLY ISSUED RECOMMENDATIONS ARE IMPLEMENTED, WITH ONE IN PROGRESS. BASED ON THIS INFORMATION, WE PLAN TO INCLUDE AN IMPORT THIS FOLLOW UP REVIEW. SORRY, THE ONE OUTSTANDING RECOMMENDATION IN AN INFORMAL FOLLOW UP REVIEW IN FISCAL YEAR 2027. SO THAT'S THIS ONE. >> OKAY. THANK YOU. THAT CONCLUDES THE SOLID WASTE OPERATIONS AUDIT. QUESTIONS FOR STAFF REPRESENTATIVE FROM DISTRICT TWO. >> THANK YOU, MR. MAYOR. FIRST, LET ME LET ME START WITH SAYING KUDOS TO SOLID WASTE. IT'S A BIG IMPROVEMENT. BIG, BIG REDUCTION IN IN SOME OF THE FINDINGS THAT YOU HAD FROM LAST, LAST AUDIT. AND I JUST I MEAN, SOME OF THEM ARE JUST REALLY AMAZING CHANGES. SO GOOD JOB ON THAT. DID WE MAYBE I'M MAYBE I'M SLOW AND MISSED IT. DID WE REPORT WHEN WE WERE REPORTING ON THE COMPLETION EVENTS? DID WE REPORT ON TIME TO COMPLETION OR JUST COMPLETED EVENTS? >> YOU MEAN FOR THE TRAINING? >> NO, FOR THE FOR THE THE NUMBER OF EVENTS THAT THAT COMPLETED THE PERCENT COMPLETION. THERE WE GO. OH, THAT'S SAFETY TRAINING. BUT LIKE, WELL, LET ME LET ME ASK WHAT I REALLY WANTED IS DO WE HAVE REPORTING ON FOR, FOR CUSTOMER SERVICE EVENTS OF ALL LIKE HUNDREDS A DAY OR WHATEVER THE NUMBER IS? DO WE HAVE A, AN ESTIMATE OF HOW LONG THE AVERAGE TIME TO COMPLETION IS? AND ARE WE TRACKING THAT SO WE CAN SEE HOW QUICKLY WE'RE MOVING PEOPLE THROUGH THE LINE? >> ARE YOU TALKING ABOUT AT THE LANDFILL AT THE SCALE? CORRECT. >> I APOLOGIZE FOR NOT BEING. >> YEAH. SORRY. NO, I, I DON'T THAT WASN'T PART OF THE FOLLOW UP REVIEW. I'D HAVE TO DEFER TO, YOU KNOW, I KNOW WE HAVE DATA ON WHEN TRANSACTIONS ARE COMPLETED, BUT I'M NOT SURE IF I, I DON'T KNOW IF WE HAVE TRACKING ON HOW QUICKLY PEOPLE ARE MOVING THROUGH THE LINE, BUT I'M SURE BRENDA COULD ANSWER. >> AND BRENDA, I DON'T I DON'T NEED IT IMMEDIATELY FOR TODAY. BUT IN THE FUTURE, IF YOU COULD SEND A COUNCIL, JUST SORT OF OUR TIME TO COMPLETION FOR CUSTOMER EVENTS THAT I'D BE REALLY INTERESTED IN THAT. MY LAST QUESTION IS FOR THE NEW [00:25:06] SCADA SYSTEM THAT WE'RE IMPLEMENTING IS THIS ARE WE GOING TO DO AUTOMATED REPORTING LIKE, YOU KNOW, DAILY OR QUARTERLY OR WHATEVER, OR IS IT REALLY THAT WE, WE DO A REPORT DUMP AND THEN WE SEND THAT TO THE STATE? >> I'D HAVE TO DEFER AS WELL. REPORT DUMP IS WHAT BRENDA SAYS. >> OKAY. >> ALL RIGHT. THAT ANSWERS YOUR QUESTION. >> NO, THAT ANSWERS MY QUESTION. I APPRECIATE IT. THANK YOU. THAT'S ALL, MR. MAYOR. THANK YOU. >> THANK YOU. REPRESENTATIVE FROM DISTRICT SIX THEN ONE. >> THANK YOU. COUNCILMEMBER JOHNSON, JUST A QUICK COMMENT. NOT REALLY SO MUCH OF A QUESTION. THANK YOU FOR THE FOLLOW UP. AND I JUST WANTED TO ECHO THE STATEMENTS. YOU WERE TALKING ABOUT HEAVY EQUIPMENT OUTSIDE CASH, CITIZENS, CUSTOMERS. THERE'S LOTS THAT CAN GO WRONG. AND I AM SO IMPRESSED THAT ON TOP OF THEIR DAY TO DAY JOBS AND OPERATIONS, THAT THEY MADE TIME TO CREATE A PROCEDURAL MANUAL AND PUT THOSE AND IMPLEMENTED THAT. THE SAFETY, CASH HANDLING, TRAINING, TRACKING LIST OF EMPLOYEE CAPABILITIES WITH THE EQUIPMENT. I WAS I WAS JUST VERY IMPRESSED AT THE DEDICATION AND THE TIME AND EFFORT THAT WAS PUT INTO CONTINUING TO RAISE THE BAR. I MEAN, THESE ARE ALL JUST THE STANDARDS. WE DON'T EXPECT EVERYONE TO BE ABSOLUTELY PERFECT, BUT I'M JUST REALLY GRATEFUL AND APPRECIATIVE AND IT'S A REALLY IMPORTANT SERVICE. SO I JUST WANT TO SAY THANK YOU. >> OKAY. REPRESENTATIVE DISTRICT ONE. >> YOU MENTIONED SOMETHING ABOUT DATA SYSTEMS THAT WERE REDUCED THE HANDS ON SOMETHING. WILL YOU GO BACK TO THAT? BECAUSE I, I THOUGHT I MIGHT HAVE A QUESTION IN THAT REGARD. TELL ME ABOUT HOW IF THIS IS APPROPRIATE, THOSE DATA SYSTEMS WORK TO REDUCE THE HANDS ON NOTATIONS. WHAT ARE THEY USING AGAIN? >> YES, IT'S THE IT'S THE SCADA SYSTEM, WHICH IS HAS AN ACRONYM. ONE SECOND. I DON'T KNOW WHAT OFF THE TOP OF MY. >> HEAD, REDUCE THE HANDWRITTEN DATA. >> SO THE IMPLEMENTATION OF THE SUPERVISORY CONTROL AND DATA ACQUISITION OR SCADA SYSTEM SHOULD REDUCE THE HANDWRITTEN DATA COLLECTION REQUIRED. AND SO ESSENTIALLY, THE SYSTEM WILL AUTOMATICALLY COLLECT SOME OF THE DATA THAT OUR EMPLOYEES WERE HAVING TO GO OUT INTO THE LANDFILL TO COLLECT BY HAND MANUALLY PREVIOUSLY. DOES THAT ANSWER YOUR QUESTION? >> THAT DOES ANSWER MY QUESTION BECAUSE I DIDN'T KNOW WHAT THEY WERE DOING WITH THAT. YOU KNOW, I JUST HEARD THAT IT WAS HAPPENING. YES. AND, YOU KNOW, THAT JUST REALLY ANSWERS MY QUESTION. BUT I ALSO WANT TO ECHO WHAT JILL NOTED THIS, THE PRIDE IN BEING ABLE TO TELL CITIZENS ABOUT OUR LANDFILL AND BEING ABLE TO TO DO THAT WITH, YOU KNOW, A LOT OF PRIDE THAT LANDFILL IS IN MY DISTRICT AND I PASS IT PASS BY THE LANDFILL ALL THE TIME. AND SO SOME OF THE THINGS THAT I'VE HEARD FROM CONSTITUENTS OF MINE THAT LIVE OVER IN THAT AREA IS THAT THEY DON'T EVEN NOTICE THAT IT'S THERE MOST OF THE TIME. SO THAT IS SOMETHING TO BE PROUD OF. >> WE HEAR ABOUT LANDFILL. >> YEAH. I MEAN, YOU KNOW, IT'S JUST IT JUST BLENDS IN TO THE, TO THE, TO THE ENVIRONMENT. SO I JUST WANTED TO PASS THAT INFORMATION ON AND LOOKING FORWARD TO US CONTINUING TO DO A GREAT JOB. AND I THINK OUR LANDFILL IS LIKE AN AWARD WINNING SOMETHING. WE WANT SOME AWARDS IN REGARDS TO LANDFILL USAGE. YOU KNOW, I CAME IN AND STARTED WITH THE IDEA THAT THE LANDFILL WAS MY FAVORITE, YOU KNOW, PART OF MY NEW LEARNING. SO JUST WANT TO PASS THAT ON. THANK YOU ALL SO MUCH FOR YOUR HARD WORK. >> MAYOR PRO TEM. >> THANK YOU. CAN YOU GO TO SLIDE FIVE? >> YES. >> I JUST WANTED TO CALL OUT THAT THE INCIDENTS, NOT JUST THE PAYOUT, BUT THE INCIDENTS IN GENERAL SEEM TO BE FALLING OVER TIME. SO I MEAN, KUDOS TO EVERYBODY WHO'S BEEN WORKING ON THIS. IT LOOKS LIKE THE TRAINING IS HELPING US. AND IT LOOKS LIKE WE WERE AVERAGING PAYOUTS OF ABOUT 200,000 A YEAR. AND THIS MOST RECENT ONE WAS UNDER 100,000. SO THAT'S COST SAVINGS AS WELL AS PREVENTING INJURIES AS WELL. SO JUST WANTED TO POINT THAT OUT AND THANK YOU. >> YEAH, WE DIDN'T HAVE QUITE HAVE THE DATA TO TO MAKE THAT STATEMENT, BUT WE DID PLAN TO IN THE INFORMAL FOLLOW UP REVIEW NEXT YEAR, GO BACK AND LOOK AND SEE IF THAT TREND HAD CONTINUED OR WAS WAS EVENING OUT. BECAUSE I THINK THAT YOU'RE RIGHT. IT'S VERY IMPRESSIVE KIND OF THE CHANGE THAT HAS GONE DOWN IN THE RECENT FEW YEARS. THANK YOU. >> OKAY. ANY OTHER QUESTIONS? REPRESENTATIVE FROM DISTRICT FOUR THEN. FIVE. >> THANK YOU. DOES DOES EVERYBODY IS THE PRESUMPTION THAT EVERYBODY IS IS CAPABLE OF OPERATING SOME KIND OF VEHICLE DRIVING SOMETHING? >> WHAT DO YOU MEAN BY EVERYBODY? EVERYBODY WHO WORKS FOR THE SOLID WASTE? >> YES. YOU MENTIONED THE SCALEHOUSE EMPLOYEE. >> OH, YES. >> SO THEY DO ALL OF THE SCALEHOUSE EMPLOYEES ARE THEY IS PART OF THEIR JOB DESCRIPTION DRIVING SOMETHING? [00:30:02] >> NO, NOT ALL OF THEM. SO SOME, SOME OF OUR JOB DESCRIPTIONS INCLUDE A SPECIFIC YEAR DRIVER. AND THERE'S, THERE'S SOME LIKE HR VERIFIES THAT YOU HAVE A, AN APPROPRIATE LICENSE. IF YOUR JOB DESCRIPTION INCLUDES THAT AND YOU'RE REQUIRED TO TAKE DEFENSIVE DRIVING AT LEAST EVERY TWO YEARS PER CITY POLICY, THE MOST OF THE SCALEHOUSE EMPLOYEES ARE NOT INCLUDED IN THAT. SO. BUT MOST OF THE COLLECTIONS EMPLOYEES AND THE LANDFILL EMPLOYEES ARE. >> SO. THEREFORE, THEY WOULD NOT BE INCLUDED IN THE. IN THE. EVERY TWO YEAR. >> THEY ARE INCLUDED IN EVERY TWO YEAR. THEY JUST HAVE A MORE ADVANCED DEFENSIVE DRIVING PROGRAM THAN THE REST OF THE CITY EMPLOYEES. >> I SEE. OKAY. VERY GOOD. THANK YOU. >> REPRESENTATIVE FROM DISTRICT FIVE. THANK YOU. >> I WASN'T GOING TO SAY ANYTHING, BUT I APPRECIATE MAYOR PRO TEM FOR NOTING THAT. I FIND IT INTERESTING THAT THE PATENT CLAIMS ARE GOING DOWN, YET ALL OF THE SAFETY HASN'T BEEN COMPLETED. SO GIVEN THAT SHE BROUGHT UP I GUESS I'LL JUST ASK. I WOULD HAVE ASSUMED THAT THE SAFETY TRAINING WOULD HAVE BEEN PARAMOUNT. CAN YOU GO TO THE NEXT SLIDE? I THINK IT'S THE LAST SLIDE. SEVEN, SIX, SEVEN. HOW MUCH LONGER CAN WE EXPECT FOR FOR FOR SAFETY TRAINING TO BE IMPLEMENTED? >> YEAH. SO THAT ONE IS RELEVANT TO THE TRAINING, THE GUIDANCE FOR SUPERVISORS ON DOCUMENTING EQUIPMENT, EQUIPMENT SPECIFIC TRAINING. AND SO THAT'S BEING DOCUMENTED. IT'S JUST NOT NECESSARILY BEING DOCUMENTED CONSISTENTLY. SO MY UNDERSTANDING IS THAT THEY RECOGNIZED, OH, WE NEED TO MAKE SURE THAT THAT'S HAPPENING AND ARE WORKING ON THAT RIGHT NOW. >> SO NOT NECESSARILY RELATED TO THE CLAIMS. CORRECT. OKAY. GREAT JOB ON THE CLAIMS ANYWAY, THOUGH. WELL DONE. THANK YOU VERY MUCH. >> ANY OTHER QUESTIONS? SEEING NONE. THANK YOU VERY MUCH. I APPRECIATE IT. TAKES US TO ITEM [C. ID 26-2457 Receive a report, hold a discussion, and give staff direction regarding Audit Project 034-Fire Prevention: Follow-Up Review. [Estimated Presentation/Discussion Time: 15 minutes]] C I'D 262457 RECEIVE REPORT WHOLE DISCUSSION. GIVE STAFF DIRECTION REGARDING AUDIT PROJECT 0345 PREVENTION FOLLOW UP. >> OOPS. ALL RIGHT. >> WELL MAYOR AND COUNCIL MADISON I'M STILL HERE AND IT'S BEEN A BIG DAY FOR YOU ALL. YEAH. I'M HERE TO PRESENT OUR FOLLOW UP REVIEW OF THE AUDIT OF FIRE PREVENTION. I JUST REMINDED YOU WHAT FILE FOLLOW UPS ARE FOR. SO I'M NOT GOING TO SAY IT AGAIN, BUT THIS REVIEW WAS BASED ON THE RECOMMENDATIONS AND MANAGEMENT RESPONSES ORIGINALLY COMPILED IN THE AUDIT OF FIRE PREVENTION ISSUED IN SEPTEMBER OF 2023. THIS REPORT EVALUATED FIRE PREVENTION PROGRAM ACTIVITIES INCLUDING ROUTINE FIRE AND LIFE SAFETY INSPECTIONS AND SYSTEMS TESTING, FIRE PREVENTION, PUBLIC EDUCATION AND FIRE INVESTIGATIONS, AND GENERAL. THE FOLLOW UP REVIEW FOUND THAT ALL BUT THREE OF THE 12 ISSUED RECOMMENDATIONS WERE IMPLEMENTED, WITH THE REMAINING THREE IN PROGRESS. SO TO BEGIN, THE CITY'S FIRE PREVENTION DIVISION IS RESPONSIBLE FOR PERFORMING ROUTINE FIRE AND LIFE SAFETY INSPECTIONS, AS WELL AS ENSURING THAT FIRE PROTECTION SYSTEMS THROUGHOUT THE CITY ARE FUNCTIONING APPROPRIATELY. HISTORICALLY, ROUTINE FIRE AND LIFE SAFETY INSPECTIONS WERE SCHEDULED BASED ON EACH DEPUTY FIRE MARSHALS JUDGMENT, BUT DURING THE ORIGINAL AUDIT, THE FIRE DEPARTMENT HAD JUST COMPLETED A BUILDING HAZARD RISK ASSESSMENT, WHICH SCORES EACH BUILDING IN THE CITY BASED ON AVAILABLE PROPERTY DATA. SINCE THEN, INSPECTORS HAVE BEEN USING THIS LIST TO SCHEDULE INSPECTIONS AT THE FREQUENCY LISTED IN THE TABLE ON THE RIGHT. BASED ON REVIEW OF THE 14 HIGH RISK BUILDINGS IN THE CITY, NOT ALL RECEIVED AN ANNUAL INSPECTION IN FISCAL YEARS 2024 AND 2025. SPECIFICALLY, 12 OF THE 14 OCCUPANCIES HAD A DOCUMENTED INSPECTION IN 2024, WHILE 11 OF THE 14 HAD 1 IN 2025. FIRE PREVENTION STAFF REPORTED THAT ONE OF THE OCCUPANCIES WAS COUNTY OWNED, WHICH CAUSED SOME CONFUSION OVER RESPONSIBILITY, AND ANOTHER PROPERTY HAD RECEIVED MULTIPLE INSPECTIONS, BUT THEY WERE NOT CLEARLY DOCUMENTED. FURTHER, DURING THE ORIGINAL AUDIT, WE FOUND THAT THERE WAS A LACK OF WRITTEN GUIDANCE ON DOCUMENTING ROUTINE FIRE INSPECTIONS, RESULTING IN INCONSISTENCY. IN 2025, THE FIRE PREVENTION DIVISION IMPLEMENTED WRITTEN GUIDANCE ON DOCUMENTING INITIAL AND FOLLOW UP ROUTINE INSPECTIONS, AND HAS CREATED SEVERAL CHECKLISTS TO GUIDE INSPECTIONS FOR DIFFERENT OCCUPANCY TYPES. WHILE REVIEW OF A STATISTICAL SAMPLE SHOWED THAT NOT ALL FOLLOW UP INSPECTIONS HAD CLEAR DOCUMENTATION, WE EXPECT THAT THE IMPLEMENTATION OF THESE PROCEDURES WILL CORRECT. THIS ISSUE SHOULD BE NOTED THAT FIRE PREVENTION RECORDS ITS ROUTINE INSPECTIONS IN THE SAME SYSTEM AS DEVELOPMENT SERVICES, WHICH CREATES OPERATIONAL ISSUES, AS THAT SYSTEM IS NOT DESIGNED FOR ROUTINE INSPECTIONS. FURTHER, FIRE PREVENTION DELAYED THE IMPLEMENTATION OF ITS INSPECTION DOCUMENTATION PROCEDURES DUE TO THE EXPECTED IMPLEMENTATION OF A NEW BUILDING INSPECTION SYSTEM. HOWEVER, THAT IMPLEMENTATION [00:35:04] PROJECT WAS HALTED IN JULY OF 2025. IN ADDITION, THE FIRE DEPARTMENT USES A COMPLIANCE REPORTING SYSTEM THAT ALLOWS BUSINESSES WITH FIRE PROTECTION SYSTEMS SO SUPPRESSION SYSTEMS, SPRINKLER HEADS, THINGS LIKE THAT TO HAVE THEIR SYSTEM TESTED BY A LICENSED CONTRACTOR INSTEAD OF A DEPUTY FIRE MARSHAL. THE SYSTEM HAS INCREASED THE DIVISION'S EFFICIENCY AS FAR LESS STAFF TIME IS NEEDED TO VERIFY THAT THESE SYSTEMS ARE OPERATING APPROPRIATELY AND IT APPEARS TO BE EFFECTIVE. HOWEVER, WRITTEN PROCEDURES WERE NEEDED TO ENSURE THAT THE REVIEWS CONTINUE TO BE CONDUCTED CONSISTENTLY SINCE THE ORIGINAL AUDIT WRITTEN GUIDANCE ON THIS REPORT REVIEW PROCESS HAS BEEN IMPLEMENTED, INCLUDING WHEN FOLLOW UP INSPECTION SHOULD BE CREATED BASED ON REVIEW OF 51 REPORTS WITH DEFICIENCIES. ONLY TWO DID NOT HAVE A DOCUMENTED FOLLOW UP INSPECTION, INDICATING THAT FOLLOW UPS ARE GENERALLY BEING PERFORMED TIMELY. FURTHER, THE FIRE FIRE DEPARTMENT RENEWED THE CITY'S CONTRACT WITH THE FIRE PROTECTION SYSTEM COMPLIANCE REPORTING SYSTEM IN 2025. BASED ON THE ORIGINAL REPORT, THE CONTRACTOR GENERALLY SEEM TO BE ACCURATELY REMITTING REVENUE TO THE CITY. HOWEVER, WE RECOMMENDED THAT THE FIRE DEPARTMENT IMPLEMENT A DOCUMENTED RECONCILIATION PROCESS. SINCE THEN, THE DEPARTMENT HAS CREATED A RECONCILIATION SOP, BUT DOCUMENTATION OF PERFORMED RECONCILIATIONS WERE NOT AVAILABLE FOR REVIEW. NEXT, IN THE ORIGINAL AUDIT, WE FOUND THAT THE FIRE DEPARTMENT'S PUBLIC EDUCATION OFFERINGS WERE GENERALLY BASED ON NATIONAL FIRE TRENDS. THE BEST PRACTICES RECOMMEND LOCATION SPECIFIC FIRE DATA BE USED TO PROACTIVELY ADDRESS THESE TRENDS. SINCE THE ORIGINAL AUDIT, THE FIRE DEPARTMENT HAS CREATED A COMMUNITY RISK REDUCTION OFFICER WHO HAS BEGUN ISSUING MONTHLY NEWSLETTERS THAT ADDRESS REAL TIME FIRE AND LIFE SAFETY CONCERNS. IN ADDITION, TARGETED EDUCATION MATERIALS HAVE BEEN DEVELOPED TO ADDRESS SPECIFIC FIRE RELATED TRENDS, SUCH AS THE DANGERS OF HOARDING VIDEO RELEASED IN 2025. IN ADDITION, FIRE PREVENTION RELATED FEES WERE REVISED IN FISCAL YEAR 2026, INCLUDING AN INCREASE TO THE SECOND FOLLOW UP INSPECTION FEE, INDICATING THAT THE FIRE DEPARTMENT IS BEING MORE PROACTIVE IN ITS COST RECOVERY. FOR ACTIVITIES THAT REQUIRE THE FIRE PREVENTION DIVISION TO REPEAT ITS EFFORTS. AND THEN FINALLY, THE ORIGINAL AUDIT FOUND THAT WHILE SOME FIRE INVESTIGATION POLICIES AND PROCEDURES HAD BEEN ADOPTED, ADDITIONAL GUIDANCE WOULD HELP IMPROVE DOCUMENTATION, CONSISTENCY OF INVESTIGATION, REPORTS OF INVESTIGATION REPORTS, BODY WORN CAMERA PROCEDURES AND FIRE INVESTIGATION EVIDENCE HANDLING FURTHER FIRE INVESTIGATION CASE DOCUMENTATION WAS NOT BEING RETAINED, PER THE CRIMINAL JUSTICE INFORMATION SYSTEM STANDARDS AND PHYSICAL INVESTIGATION EVIDENCE WAS NOT STORED IN A SECURE STORED IN AN APPROPRIATE LOCATION. SINCE THEN, THE FIRE PREVENTION DIVISION IMPLEMENTED SEVERAL NEW INVESTIGATION RELATED STANDARD OPERATING PROCEDURES AND IS CURRENTLY WORKING WITH THE CITY'S TECHNOLOGY SERVICES DEPARTMENT TO MOVE ITS CASE FILES INTO A COMPLIANT DIGITAL STORAGE LOCATION. IN ADDITION, PHYSICAL INVESTIGATION EVIDENCE HAS BEEN MOVED TO A NEW LOCATION THAT IS APPROPRIATE AT THIS TIME. SO IN SUMMARY, WE FOUND THAT NINE OF THE 12 ORIGINALLY ISSUED RECOMMENDATIONS ARE NOW IMPLEMENTED, WITH THE THREE IN PROGRESS LISTED ON THE SLIDE. AND BASED ON THIS INFORMATION, WE PLAN TO INCLUDE FOLLOW UP REVIEW OF THOSE OUTSTANDING RECOMMENDATIONS AND AN INFORMAL FOLLOW UP IN FISCAL YEAR 2027. HAVE ANY QUESTIONS? >> THANK YOU. QUESTIONS FOR STAFF REPRESENTATIVE FROM DISTRICT TWO. THEN FOR. >> THANK YOU, MR. MAYOR. THE ONE THAT WAS. MAYBE I'M JUST NOT UNDERSTANDING IT, BUT ONE OF THE PUBLIC EDUCATION COMPONENT DID IT. WE IMPLEMENTED SOME OF THOSE PUBLIC EDUCATION FOLLOW UPS BECAUSE OF THE EVENTS AND THE RISKS THAT WE ENCOUNTERED. BUT MAYBE I MISSED IT. DID OUR EDUCATION RESULT IN RISK REDUCTIONS AND IMPROVEMENTS? DID IT THE FOLLOW UP OCCUR? I'M JUST TRYING TO FOLLOW ON THAT. >> YEAH. SO THE RECOMMENDATION WAS THAT WE SHOULD BEGIN USING KIND OF OUR LOCAL FIRE DATA TO INFORM THE EDUCATION OFFERINGS. AND THAT WE DID SEE WE HAD DID NOT DO ANY WORK AT THIS TIME TO LOOK INTO OUR OFFERINGS, REDUCING FIRES. IS THAT WHAT YOU'RE ASKING? >> THAT'S WHAT I'M ASKING, YES. >> WE HAVEN'T DONE THAT WORK. IF THAT'S SOMETHING THAT COUNCIL IS INTERESTED IN, WE CAN DO A DIFFERENT AUDIT, I BELIEVE. >> WELL, I WON'T ASK YOU FOR THAT AT THIS TIME. I WILL JUST WHISPER THAT INTO PEOPLE'S EARS FOR FUTURE CONSIDERATION, AND THEN I'LL JUST GIVE A PERSONAL SHOUT OUT TO DOCTOR SCHUTH. I REALLY APPRECIATE THE WORK THAT SHE'S DONE ON SOME OF THE ELECTRICAL WORK IN TOWN TO IMPROVE SAFETY. SO THANK YOU. >> REPRESENTATIVE FROM DISTRICT FOUR. >> THANK YOU. A QUESTION AND A FOLLOW UP. WITH THE EXCEPTION OF THE 14 HIGH RISK BUILDINGS, WHICH KIND OF GIVES ME PAUSE. HOW HOW FREQUENTLY SHOULD A COMMERCIAL BUSINESS EXPECT A FIRE INSPECTION. [00:40:04] >> SO IT DEPENDS ON THEIR RISK LEVEL. RIGHT. BUT AT LEAST ONCE EVERY THREE YEARS. >> OKAY. OKAY. AND IF A VIOLATION IS FOUND, WHAT'S THE WHAT'S THE PROCEDURE? >> MY UNDERSTANDING IS THAT THE, THE, IF IT'S SOMETHING THAT CAN BE FIXED, RIGHT, THEN THE FIRE MARSHAL WILL JUST SAY, HEY, YOU KNOW, MOVE THIS OR WHATEVER. AND THEN THEY CAN JUST ADDRESS IT AT THAT TIME AND THEY'LL HAVE A, A COMPLETE INSPECTION, OR THEY MIGHT SCHEDULE A FOLLOW UP INSPECTION IF THEY NEED ADDITIONAL TIME. >> I'M THINKING LIKE IMPROPER WIRING AND OUT OF DATE FIRE EXTINGUISHER OR SOMETHING LIKE THAT. YES, A FOLLOW UP IN 30 DAYS OR SOMETHING. >> I DON'T KNOW THE EXACT TIMELINE. I THINK IT KIND OF DEPENDS ON WHAT IT IS. IF IT'S IF IT'S SOMETHING THAT REQUIRES NEW CONSTRUCTION OR SOMETHING LIKE THAT, THEY'LL, THEY'LL WORK WITH THE, THE COMMERCIAL BUSINESS TO ENSURE THAT THEY HAVE ADEQUATE TIME TO ACTUALLY COMPLETE THAT. >> PERFECT. THANK YOU. >> THANK YOU. ANY OTHER QUESTIONS FOR STAFF? I JUST I DON'T KNOW IF IT'S SO YOU MENTIONED THE NEW TECHNOLOGY COMING ON BOARD, BUT. CITY AM I RIGHT? WE'RE. DO WE HAVE. >> YEAH. I MENTIONED THAT THEY WERE PLANNING THEY HAD DELAYED SOME OF THEIR IMPLEMENTATION BECAUSE THERE WAS A NEW TECHNOLOGY, BUT THEN THAT THAT GOT STOPPED IN JULY OF 2025. SO THEN THEY, THEY WENT AHEAD AND IMPLEMENTED THEIR SOPS WITH THE CURRENT TECHNOLOGY. >> GOT IT. AND SO MY QUESTION. SO YEAH, FORWARD LOOKING. THANK YOU. I THINK WE DON'T DO WE HAVE A HEAD OF THAT DEPARTMENT. HAS THAT BEEN NAMED OR INTERIM OR. BECAUSE I JUST WANT TO KNOW HOW WE'RE IF WE'RE MAKING DECISIONS, IF THAT PERSON IS UP TO SPEED ON ALL THE THE THINGS. >> YES. AND I'LL HAVE. CHRISTINE. THERE IS A NEW CHIEF TECHNOLOGY OFFICER HE STARTED TWO WEEKS AGO, AND CHRISTINE CAN TELL YOU A LITTLE BIT ABOUT HIM. >> OKAY. >> WE HIRED MICHAEL DEEGAN, WHO'S OUR NEW CHIEF TECHNOLOGY OFFICER. HE STARTED ON MARCH 9TH. HE HAS ABOUT 30 YEARS IN THE IT BUSINESS, MOST AT AN EXECUTIVE LEVEL OF BEING A CTO, CIO. SO HE IS RELOOKING AT OUR ENTERPRISE APPLICATIONS. THIS ONE'S NOT AN ENTERPRISE APPLICATION. IT WOULD BE DEPARTMENT SPECIFIC. SO THIS WILL BE ONE THAT THEY'LL BE ABLE TO GET BACK ON TRACK ONCE THERE'S FUNDING AND IMPLEMENT. BUT OUR GENERAL OUR LARGER PORES THAT YOU'RE REFERRING TO WAS ON OUR LARGE ENTERPRISE ASSET SYSTEMS. >> BUT SPECIFIC TO THIS, HE REVIEWED OR NOT REVIEWED OR DOES IT MATTER? >> NOT REVIEWED THIS ONE. THIS WOULD BE ONE THAT WOULD JUST GO THROUGH TECH GOVERNANCE. SO IT WON'T HAVE AS MUCH OF A PROCESS AS A LARGER APPLICATION. SO WE'LL WE'LL GET WITH CHIEF HEDGES AND, AND GET IT BACK ON TRACK. >> OKAY. YEAH. OKAY. THANK YOU VERY MUCH. APPRECIATE IT. OKAY. ANY OTHER QUESTIONS? SEEING NONE. THANK YOU VERY MUCH, I APPRECIATE IT. GOOD LUCK ON YOUR TEST. >> THAT WAS LAST TIME. >> OH, OKAY. ALL RIGHT. WELL, MAKING SURE. >> MY BAD. I THOUGHT YOU HAD A TEST. >> THIS LAST TIME. WE TRIED TO DO MID-YEAR. >> GOT IT. OKAY, WELL. THANK YOU. OKAY. THAT TAKES US TO [D. ID 26-0278 Receive a report, hold a discussion, and give staff direction on pending City Council requests for: 1) Denton’s Newspaper of Record [Estimated Presentation/Discussion Time: 30 minutes]] ITEM D. I'D 260278. RECEIVE REPORT WHOLE DISCUSSION. GIVE STAFF DIRECTION ON PENDING CITY COUNCIL REQUEST FOR DENTON'S NEWSPAPER OF RECORD. >> GOOD AFTERNOON, MAYOR AND COUNCIL KRISTI FOGEL, CHIEF OF STAFF HERE TO KICK US OFF WITH OUR FIRST TWO MINUTE PITCH OF 2026. AS A REMINDER, THE. THERE CAN BE UP TO SEVEN TWO MINUTE PITCHES PER MEETING. ONE PER COUNCIL MEMBER STAFF WILL INTRODUCE THE REQUEST. THE REQUESTING COUNCIL MEMBER WILL HAVE TWO MINUTES TO DESCRIBE AND JUSTIFY THE REQUEST, AND EACH COUNCIL MEMBER WILL HAVE A MAXIMUM OF ONE MINUTE EACH TO PROVIDE FEEDBACK AND INDICATE THEIR SUPPORT. STAFF WILL RESPOND TO ALL REQUESTS FOR CONSENSUS OF AT LEAST FOUR ELECTED OFFICIALS IS ESTABLISHED WITH AN I, S, R, AND THEN A CONSENSUS OF SIX IS REQUIRED FOR A RESOLUTION OR ORDINANCE TO BE PLACED ON A FUTURE AGENDA. AS A REMINDER, YOU CAN INDICATE IN YOUR SUPPORT A HIGH, MODERATE OR LOW PRIORITY RATE FOR YOUR ITEM. AND WITH THAT, I WILL TURN IT OVER TO MAYOR HUDSPITH TO PRESENT HIS TWO MINUTE PITCH ON DENTON'S NEWSPAPER OF RECORD. >> GOT IT. SO NO END REQUEST HERE IS JUST TO ASK TO HAVE STAFF REVIEW. WE HAVE THREE, I THINK, NEWS AGENCIES NOW. ONE DELIVERS TO ABOUT 40,000 HOMES. AND SO I DON'T KNOW WHAT FITS BEST, BUT I DO KNOW IT'S NEW. AND I THINK IT WOULD BE PRUDENT TO EVALUATE TO SEE WHAT'S OUT THERE AND HAVE STAFF COME BACK. IT IS TRULY NEUTRAL AND ITS REQUEST ON STAFF WOULD REVIEW, SEE WHAT'S OUT THERE, ASK QUESTIONS, DO THEIR DUE DILIGENCE AND COME BACK TO COUNCIL WITH A SUGGESTION. I'M NOT ADVOCATING ONE WAY OR ANOTHER. I'M JUST ASKING TO EMPOWER THEM TO GO, GIVING THE THINGS. GIVEN THINGS HAVE CHANGED, I THINK IT'S PRUDENT TO AT LEAST EVALUATE WHAT'S AVAILABLE, ESPECIALLY CONSIDERING FOR A WHILE WE'VE [00:45:04] NOT HAD SOMEONE TO DELIVER. NOW WE DO, AND I THINK THAT'S NOTEWORTHY. SO THAT'S THE THAT'S THE REQUEST JUST TO GIVE THEM THE AUTHORIZATION TO DO SO. AND SO I'M SUPPORTIVE AT A WHAT ARE THE OPTIONS AGAIN? HI. >> HIGH MEDIUM OR LOW MEDIUM PRIORITY. MODERATE. >> YEAH. GOT IT. SO. ANYONE ELSE? MAYOR PRO TEM. >> THANK YOU. I'M SUPPORTIVE AS WELL. LOW PRIORITY. I DON'T THINK IT'S SUPER TIME SENSITIVE. >> OKAY. ANYONE ELSE? REPRESENTATIVE FROM DISTRICT TWO THEN FOR. >> YEAH, I'M SUPPORTIVE AT A LOW PRIORITY. >> REPRESENTATIVE FROM DISTRICT FOUR. >> I'M SUPPORTIVE AT A LOW PRIORITY. >> OKAY. ANYONE ELSE? REPRESENTATIVE? DISTRICT FIVE. >> I THINK YOU GOT YOUR FOUR. BUT JUST FOR THE RECORD, I'LL SAY I'M ALSO SUPPORTIVE. I WOULD HAVE LOVED FOR YOU TO HAVE SAID THE OTHER MEDIA OUTLETS AVAILABLE, JUST BECAUSE I WANT TO KNOW WHAT ELSE IS OUT THERE. BUT I'M I'M GOOD WITH IT. >> GOT IT. AND IT'S COMMUNITY IMPACT DISTRICT CHRONICLE. AND THEN I FORGET THE OTHER ONE. AND THEY'RE GOING TO I'M GOING TO GET IN TROUBLE FOR THAT. BUT THERE'S THERE'S A THIRD. BUT YEAH. ANYONE ELSE. REPRESENTATIVE DISTRICT SIX. >> SO I THINK, YOU KNOW, YOU'VE ALREADY GOT MORE THAN ENOUGH TO MOVE FORWARD. WHAT I'LL SAY IS THIS IS SOMETHING THAT'S VERY IMPORTANT. IT'S A BIG REVENUE ITEM FOR PERIODICALS. IT LISTS ALL THE LEGAL NOTICES WHEN YOU ARE TRYING TO FIND SOMEONE TO LET THEM KNOW THAT THEY HAVE BEEN SUED. WHEN YOU HAVE, WHEN YOU ARE PROBATING A WILL TO MAKE SURE THAT ANYONE WHO MIGHT BE INTERESTED OR HAS MORE RECENT WILL COMES FORWARD. BUT YOU KNOW, THIS IS THIS IS A BIG DEAL. AND SO, YOU KNOW, I APPRECIATE THE DUE DILIGENCE THAT I KNOW WILL BE DONE AS WE COME BACK AND LOOK AT IT AGAIN. THANK YOU. >> THANK YOU. ANYONE ELSE? ALL RIGHT. COUNCILMEMBER. >> AGREE. LOW PRIORITY. OKAY. >> GOT IT. OKAY. WE'RE GOOD. GOT IT. OKAY. THANK YOU VERY MUCH. I THINK THE CONSENSUS IS LOW PRIORITY. SO VERY GOOD. THANK YOU VERY MUCH. OKAY, SO [1. Closed Meeting:] THAT TAKES US TO OUR CLOSED SESSION. AND SO THE CITY COUNCIL WILL NOW AT 2:49 P.M. CONVENE IN CLOSED MEETING TO DELIBERATE THE CLOSED MEETING ITEM SET FORTH ON THE AGENDA, WHICH INCLUDE THE FOLLOWING. AGAIN, WE'RE SKIPPING ITEM A AND ITEM B THAT TAKES US TO ITEM C. I'D 262472. DELIBERATION REGARDING PERSONNEL MATTERS UNDER TEXAS GOVERNMENT CODE, SECTION 551.074, AND THAT SPECIFICALLY WOULD BE TO EVALUATE REASSIGN DUTIES, DISCIPLINE AND DISMISSAL OF INTERNAL AUDITOR TO COMPLETE MID-YEAR REVIEW. SO MID-YEAR REVIEW THE AUDITOR. IT WILL BE. FIRST, WE'LL SET THE ROOM O CALL ALL THREE OKAY. AND THEN ITEM D I'D 2624733. DELIBERATIONS REGARDING PERSONNEL MATTERS UNDER TEXAS GOVERNMENT CODE, SECTION 551.074 AND ITEM E I'D 262471. DELIBERATIONS REGARDING PERSONNEL MATTERS UNDER TEXAS GOVERNMENT CODE, SECTION 551.074. SO IF YOU'RE TRACKING ALONG IN ORDER, THAT'LL BE THE AUDITOR, THEN THE MUNICIPAL JUDGE AND THEN THE CGOOD EVENINY [AFTER DETERMINING THAT A QUORUM IS PRESENT, THE SPECIAL CALLED MEETING OF THE CITY OF DENTON CITY COUNCIL WILL CONVENE IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS FOR CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION IMMEDIATELY FOLLOWING THE CLOSED MEETING.] COUNCIL HAS NOW, AT 5:26 P.M. RECONVENED FROM CLOSED SESSION AND NO OFFICIAL ACTION WAS [2. CONSENT AGENDA] TAKEN. THAT TAKES US INTO OUR MEETING. THIS IS IT'S A CONTINUATION BECAUSE THE SPECIAL CALL MEETING TAKES US TO THE CONSENT AGENDA. NOTHING WAS PULLED. I'LL TAKE A MOTION. REPRESENTATIVE FROM DISTRICT SIX. >> COUNCILPERSON JESTER. I MOVE APPROVAL AS PRESENTED. >> REPRESENTATIVE. DISTRICT FOUR. >> SECOND. >> HAVE A MOTION AND A SECOND. ANY DISCUSSION? SEEING NONE, LET'S VOTE ON THE SCREEN. THAT PASSES SEVEN ZERO. TAKES US TO OUR. ITEMS FOR IN. NO. YES. [A. ID 26-0348 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with CBS Mechanical Services, Inc. dba CMS Mechanical Services, Inc., for HVAC Services for the Facilities Management Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8982 - awarded to CBS Mechanical Services, Inc. dba CMS Mechanical Services, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $9,075,437.00).] THERE'S ONLY ITEMS FOR INDIVIDUAL CONSIDERATION, SO LET ME GET THERE. ITEM THREE A. I'D. 260348. CONSIDER ADOPTION OF ORDINANCE OF THE CITY OF DENTON. A TEXAS HOME RULE MUNICIPAL CORPORATION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH CBS MECHANICAL SERVICES, INC. DBA C M S MECHANICAL SERVICES INC FOR HVAC SERVICES FOR THE [00:50:07] FACILITIES MANAGEMENT DEPARTMENT. >> GOOD EVENING. MY NAME IS DAVID MOORE, THE FACILITY MANAGER FOR THE CITY OF DENTON. I'M HERE TO SEEK YOUR APPROVAL FOR HVAC SERVICES WITH CMS MECHANICAL SERVICES. A LITTLE BIT ABOUT WHY WE NEED THIS CONTRACT. THE FACILITIES MANAGEMENT DEPARTMENT REQUIRES A QUALIFIED COMMERCIAL HVAC CONTRACTOR TO PROVIDE COMPREHENSIVE MAINTENANCE, REPAIR AND REPLACEMENT SERVICES FOR ITS MUNICIPAL HVAC SYSTEMS. WE SUPPORT 200 FACILITIES AND APPROXIMATELY 1.5 MILLION SQUARE FEET. THE CITY OPERATES A WIDE RANGE OF HVAC EQUIPMENT FOR ONE AND A HALF TON SPLIT SYSTEMS. 180 TON CHILLER SYSTEMS REQUIRE AN EXPERTISE ACROSS DIVERSE SYSTEM TYPES. THE HVAC SYSTEMS ARE VITAL FOR PROTECTING MILLIONS OF DOLLARS OF CITY ASSETS, EXCUSE ME, INCLUDING SENSITIVE IT SERVERS, COMMUNICATIONS EQUIPMENT, AND ADMINISTRATIVE RECORDS, ALL OF WHICH REQUIRE CLIMATE CONTROL TO PREVENT HEAT AND HUMIDITY DAMAGE. THIS CONTRACT ALSO INCLUDES PLANNED CAPITAL REPLACEMENT PROJECTS, AND OF COURSE, THE CITY WILL ONLY PAY FOR SERVICES RENDERED AND NOT OBLIGATED TO PAY THE FULL CONTRACT AMOUNT UNLESS NEEDED. THESE CHARTS HIGHLIGHT THE ESTIMATED ANNUAL COST FOR HVAC SERVICES, REPAIRS AND EQUIPMENT REPLACEMENT. SO OUR RECOMMENDATION IS THE APPROVAL OF A ONE YEAR CONTRACT WITH FOUR ADDITIONAL ONE YEAR EXTENSIONS FOR TOTAL POTENTIAL TERM OF FIVE YEARS, NOT TO EXCEED $9,075,437. WITH CSS MECHANICAL SERVICES. >> OKAY. THANK YOU VERY MUCH. QUESTIONS FOR STAFF. SEEING NONE, I'LL TAKE A MOTION. MAYOR PRO TEM. >> MOTION APPROVAL. >> REPRESENTATIVE, DISTRICT FOUR. SECOND REPRESENTATIVE FROM DISTRICT FIVE. >> JUST A QUICK QUESTION. WERE THERE ANY COMPANIES LOCAL THAT BID ON THIS? ANY DENTON SPECIFIC COMPANIES? ARE THERE ANY DENTON SPECIFIC COMPANIES WHO PROVIDE THIS KIND OF SERVICE? >> YES, THERE WERE SEVERAL OTHER COMPANIES THAT PROVIDED QUOTES FOR THIS, AND CMS IS THE ONE THAT WON THE QUOTE ON LOW BID. >> AND THEY WERE DENTON. THEY WERE HOUSED IN DENTON. >> THERE WAS ONE HOUSE IN DENTON, IF I REMEMBER. RIGHT. CORRECT. YEAH. >> THANK YOU. >> YEAH. BASED ON THE PRICING THING I'M LOOKING AT, THAT'S CMS, RIGHT. >> CMS IS WHO WON THE CONTRACT, CORRECT? >> YEAH. CMS IS IS IT HERE LOCAL IN DENTON? I THOUGHT IT WAS IN DFW BUT NOT DENTON. I'M SORRY IF I'M WRONG. >> BASED ON BASED ON THIS. RIGHT. IT SAYS THEY'RE IN DENTON. SOMEONE ELSE IN ALLEN. SOMEONE ELSE COMPEL SOMEONE ELSE'S. MCKINNEY. >> OKAY, MY. >> APOLOGIES THERE IN DENTON. >> MY APOLOGIES. I THOUGHT THEY WERE IN FARMERS BRANCH. >> OKAY. >> THANK YOU. MAY HAVE MULTIPLE OFFICES. OKAY, WE HAVE A MOTION A SECOND. ANY OTHER DISCUSSION? LET'S VOTE ON SCREEN. THAT [B. ID 26-0352 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Accelleron US Inc., for turbo replacement, parts, and service for the Denton Energy Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 8816 - awarded to Accelleron US Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $9,520,000.00). The Public Utilities Board will consider this item on Monday, March 23, 2026.] PASSES SEVEN ZERO. TAKES US TO THANK YOU. TAKES US TO ITEM B, WHICH IS I'D 260352. CONSIDER ADOPTION OF ORDINANCE OF THE CITY OF DENTON, TEXAS HOME RULE MUNICIPAL CORPORATION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH ACCELERON U.S. INC. FOR TURBO REPLACEMENT PARTS AND SERVICES FOR DENTON ENERGY CENTER, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR AND PROVIDING AN EFFECTIVE DATE. >> GOOD AFTERNOON, MAYOR COUNCIL MEMBERS. MY NAME IS JOSE GAITAN, EXECUTIVE MANAGER OF POWER SUPPLY AT DMV. I'M HERE TO PRESENT TO YOU OUR FINDINGS FROM THE SOLICITATION OF RFP FOR TURBO REPLACEMENT PARTS AND SERVICES AT THE DENTON ENERGY CENTER. A LITTLE BIT OF BACKGROUND. SO THE DENTON ENERGY CENTER HAS 12 ENGINES. EACH ENGINE HAS TWO TURBOS FOR A TOTAL OF 24 TURBOS IN ITS ROLL. ON A LAND BASED APPLICATION, IT SEES A LOT OF STARTS AND STOPS AS OPPOSED TO THE MARINE APPLICATION, WHICH THEY WERE ORIGINALLY DESIGNED FOR, WHICH SEES A LOT MORE CONSISTENT RUNTIMES AND LESS START AND STOPS. THE CONSTANT START AND STOPPING LEADS TO THERMAL EXPANSION OF THE METAL. SO THE METAL EXPANDS AND CONTRACTS OVER TIME. WITH SO MANY STARTS, YOU START TO SEE THE METAL FATIGUE, ESPECIALLY ON THE EXHAUST SIDE OF WHICH IS THE HOTTER SIDE OF THE TURBO, AND THAT WILL LEAD TO STRESS FRACTURES OF THE METAL. AND SO IT IS IMPORTANT THAT WE INSPECT THEM. AND SO THE OEM HAS ISSUED A BULLETIN IN FEBRUARY OF 2025 TO NOW INCORPORATE THE NUMBER OF STARTS AND STOPS, AS WELL AS THE NUMBER OF OPERATING HOURS THAT'S NORMALLY USED IN THE MARINE APPLICATION. IN OUR IN OUR SITUATION, OUR CURRENT [00:55:04] ENGINES HAVE AROUND 13,500 HOURS OF OPERATION RUNTIME, AND SOME OF THE ENGINES ARE BETWEEN 3500 AND 4000 START STOPS. THE MANUFACTURER RECOMMENDS TO START INSPECTIONS AT AROUND 2500 START AND STOP CYCLES. SO WE ARE A LITTLE BIT PAST THE START AND STOP CYCLES THAT THE OEM IS RECOMMENDED. SO WHICH IS ONE OF THE REASONS WHY WE'RE BRINGING THIS CONTRACT A LITTLE BIT EARLIER THAN WE WOULD HAVE OTHERWISE. WE WOULD HAVE WAITED OTHERWISE TO 16,000 AS PER THE ORIGINAL OEM RECOMMENDATIONS. BUT AS THEY HAVE SEEN IN THE FIELD, THEY'RE STARTING TO SEE A LITTLE BIT MORE WEAR AND TEAR GIVEN THE START AND STOPS THAT EACH ENGINE OR DIFFERENT POWER PLANT MAY BE SUBJECTED TO. AND SO WE ARE, YOU KNOW, PART OF THE TASK OF THIS RFP WOULD BE FOR THE VENDOR TO DO THE MAINTENANCE, THE THE CHECKING OF THESE TURBOS, WHICH IS DISMANTLE THE TURBO MEASUREMENTS, CLEARANCES, CLEAN BEARINGS AND CASINGS AND CHECK FOR ANY ABNORMAL WEAR AND TEAR AND INCLUDES THE BALANCING OF THE ASSEMBLY. AS YOU CAN SEE THERE IN THE PICTURE, THE SIZE OF THE TURBO. SO THESE ARE PRETTY HEFTY PIECES OF EQUIPMENT. SO THERE IS A DISTINCTION BETWEEN THE REPAIR VERSUS REPLACE. OBVIOUSLY WE WANT TO GET INTO THESE TURBOS BEFORE WE HAVE A CATASTROPHIC FAILURE, WHICH WE'RE HERE IS THE REPAIR. IF THERE'S DAMAGE BUT REPAIRABLE IT'S 125,000 PER TURBO. AND FOR 24 IT WOULD BE $3 MILLION AS OPPOSED TO IF YOU WAIT TOO LONG AND HAVE A FAILURE OF SOME SORT, THE TURBO TO REPLACE WOULD BE $400,000 PER TURBO. AGAIN, IN THIS SITUATION, WE'RE HOPING TO NOT HAVE TO REPLACE TEN TURBOS, BUT WE ARE PUTTING IN THE BUDGET FOR REPLACEMENT OF UP TO TEN TURBOS AT A COST OF $4 MILLION. AS PART OF THIS RFP. AGAIN, THE ODM WOULD COME IN AND INSPECT THE ENGINES, LOOK AT HOW MANY START AND STOPS THEY HAVE ON EACH ONE SO THEY CAN IDENTIFY WHICH ONES NEED TO BE SERVICED FIRST AND OVERHAUL THE TURBO. PERFORM ANY FIELD SERVICES THAT ARE NEEDED ON SITE, AND THEN THEY TAKE THE EQUIPMENT OVER TO THEIR FACILITY, WHICH WILL ALSO INCLUDE TURBO PARTS, SO WE CAN HAVE SOME ON HAND IN CASE WE NEED TO DO MORE EXTENSIVE REPAIRS. SO A SUMMARY OF THE EXPENDITURES. AGAIN, WE HAVE 24 TURBOS OF TEN OF WHICH IF WE HAD TO REPLACE THEM COMPLETELY, WOULD BE $4 MILLION. ALL 20. WE EXPECT TO SERVICE ALL 24 TURBOS. AND THAT THAT WOULD BE AROUND $3 MILLION. AND THEN SHOULD THERE BE ANY NEED FOR ANY ADDITIONAL CRITICAL COMPONENTS, THERE'S ANOTHER $2.52 MILLION FOR THAT, FOR A GRAND TOTAL OF $9.52 MILLION. SHOULD WE NEED TO REPLACE OR DO MORE EXTENSIVE REPAIRS ON THESE TURBOS. AND SO OF THAT 9.52 MILLION, WE WILL BE CASH FUNDING $2.5 MILLION, AND THE REMAINING WILL BE BASED ON TEN YEAR BONDS. SO OUR STAFF RECOMMENDATION WOULD BE FOR COUNCIL TO APPROVE A FIVE YEAR CONTRACT AWARD TO ACCELERON US INC FOR THE TURBOCHARGERS AT CITY AT THE DENTON ENERGY CENTER. EXCUSE ME AGAIN, THERE WERE ONLY TWO VENDORS WHO, YOU KNOW, APPLIED AND ONLY ACCELERON MET ALL THE CRITERIA FOR THIS RFP. ANY QUESTIONS? >> OKAY. THANK YOU. QUESTIONS FOR STAFF. REPRESENTATIVE FROM DISTRICT FOUR. >> THANK YOU. OUR. OUR REPAIR PARTS ARE READILY AVAILABLE FOR FOR THESE. >> WELL, WE ARE SEEING SOME SUPPLY CHAIN ISSUES. SO ESPECIALLY WITH THE SHIPPING. A LOT OF THESE PARTS ARE SHIPPED VIA FREIGHT ON BOATS. AND IF YOU NEED TO FLY THEM, IT COSTS MORE. SO THERE ARE SOME CHALLENGES CURRENTLY WITH THE FREIGHTING OF THESE PARTS. AND SO THEY'RE THESE MACHINES ARE BEING USED MORE AND MORE EXTENSIVELY AROUND THE COUNTRY. SO PARTS CAN GET A LITTLE BIT SCARCE. >> BOATS AND AIRPLANES MAKE ME MAKES ME THINK THAT THESE ARE THESE ARE NOT PRODUCED IN THE UNITED STATES. >> CORRECT. WHERE IN FINLAND AND THESE ARE SPECIFICALLY MADE IN ITALY. >> IS THAT RIGHT? YES, SIR. INTERESTING. WHAT ABOUT REPLACEMENT AVAILABILITY? SAME SAME SITUATION. [01:00:02] >> YEAH. SO THEY WILL THEY WILL HAVE SOME TURBOS THAT WE CAN POTENTIALLY GET READY RELATIVELY QUICKLY IN CASE WE NEED A FULL REPLACEMENT. BUT THEY TRY TO REPAIR AND REPLACE THE SAME TURBO IF POSSIBLE. >> AND ARE THOSE NEW REPLACEMENTS OR ARE THEY REBUILT? >> WELL, IDEALLY WE WOULD BE FIXING AND REPAIRING THE VERY TURBOS THAT WE TOOK OFF. SO WE'RE TRYING TO MAINTAIN THE SAME LIKE FOR LIKE TURBO. >> WHAT'S THE LIFESPAN OF THE TURBO? UNDER UNDER. >> UNDER NORMAL APPLICATION IT'S AROUND 10 TO 20 YEARS. IF YOU GET IN THERE AND START DOING THE PROPER MAINTENANCE, YOU CAN EXTEND THE LIFE OF THESE TURBOS. YOU CAN START PUSHING 25 AND 30 YEARS, BUT IT'S IMPORTANT THAT YOU GET IN THERE AS SOON AS POSSIBLE TO IDENTIFY ANY STRESS FRACTURES BEFORE THEY HAVE A CATASTROPHIC FAILURE. >> AND HOW OLD ARE THESE? 25. >> SO THESE WERE JUNE OF 2018 WAS THE COMMISSIONING. SO WE'RE EIGHT YEARS, THE 16,000 MARK, WHICH IS WHAT WAS THE RECOMMENDED AMOUNT WOULD HAVE PUSHED, PUSHED US TO AROUND TEN YEARS OF SERVICE LIFE. SO THIS, THESE FIVE YEAR CONTRACT WOULD KIND OF GET US INTO THE INSPECTION PERIOD OF THESE TURBOS. AND SO ONCE WE SEE AND GET IN THERE, WE CAN KIND OF GET A BETTER FEEL FOR IF WE'RE STARTING TO SEE MORE STRESS FOR STRESS FRACTURES, IF ANY. IF NOT, THEN THE THE REPAIR COSTS WOULD BE LOWER. >> ARE THE REPAIR AND REPLACEMENT, THE LABOR OF REPAIR AND REPLACEMENT DONE IN-HOUSE? >> WELL, IT'S GOING TO BE DONE BY THE ODM. THEY'LL BE HERE AND THEY'LL BE DOING MOST OF THE WORK. THE GOOD THING IS THAT OUR GUYS WILL BE ABLE TO LEARN FROM THEM, AND IN THE FUTURE THOSE COSTS WOULD BE LOWER. >> I SEE. VERY GOOD, VERY GOOD. THANK YOU MAYOR. >> THANK YOU. REPRESENTATIVE FROM DISTRICT TWO. >> THANK YOU. ALL RIGHT. SO. WE THESE STRESS FRACTURES ARE AN OEM RELEASE, YOU KNOW, SAYING THAT, YOU KNOW, THINGS AREN'T QUITE AS ROSY AS AS WHEN WE SOLD YOU THAT COMING BACK AT ABOUT 13.5 INSTEAD OF 16. SO I GUESS THE, WHAT WE'RE REALLY LOOKING AT IN TERMS OF. BUT IT'S UNCLEAR TO ME IF WE'D GONE THE FULL. 16. WHAT'S THE DELTA THAT WE'RE LOOKING AT FROM OUR ORIGINAL BUDGETED ESTIMATES TO NOW HAVING TO REDUCE CYCLES LIKE THE EXTRA THAT WE'RE HAVING TO GET TO, TO GET BACK TO OUR ORIGINAL PROJECTIONS, CAN, CAN YOU ESTIMATE THAT? >> IT'S HARD TO ESTIMATE THAT BECAUSE IT DEPENDS ON THE MARKET PRICES AND THE, THE ACTUAL PERFORMANCE, I GUESS HOW MANY TIMES YOU START AND STOP THE UNITS. SO IT'S, IT'S A LITTLE BIT DIFFICULT TO KIND OF GIVE YOU WHAT THAT WOULD HAVE BEEN. WE'RE, I THINK RIGHT NOW WE'RE, WE'RE KIND OF EXCEEDING THE RECOMMENDED 2500 STARTING STOPS THAT THEY CAME OUT WITH THE BULLETIN. OTHERWISE, YOU KNOW, IT WOULD HAVE BEEN ABOUT TWO MORE YEARS TO GET TO THE 16,000 MARK ESTIMATE. RIGHT. >> AND DO WE HAVE ANY FEEL FOR WHAT THE FAILURE RATE IS? I MEAN, WE HAVEN'T HAD FAILURE RATES, BUT IN THE FOR THESE DEVICES OUT IN THE FIELD, WHAT'S THEIR FAILURE RATE? AND I'M GOING TO ASK YOU THEN TO PROJECT THAT OVER TWO YEARS, BECAUSE THIS IS WHERE I'M GOING. YOU KNOW, WITH THE THE $400,000 AND $125,000 A UNIT IS REALLY WHAT, WHAT'S OUR RISK PROFILE IS REALLY WHAT I'M TRYING TO GET TO. >> YEAH. IT'S DIFFICULT TO SAY WHAT THAT RISK PROFILE IS SINCE WE HAVEN'T REALLY GONE IN THERE AND STARTED INSPECTING 1 OR 2 OF THESE TO SEE IF THOSE STRESS FRACTURES ARE STARTING TO MATERIALIZE OR NOT. SO IT'S KIND OF DIFFICULT TO, TO GIVE YOU AN ACCURATE REPRESENTATION OF WHAT THAT RISK PROFILE MAY BE CURRENTLY. SO UNTIL WE GET INTO 1 OR 2 OF THESE TURBO'S, WE COULD THEN GIVE YOU AN IDEA OF HOW OUR TURBO'S ARE DOING. WE DON'T NECESSARILY KNOW FROM THE MANUFACTURER HOW MANY FAILURES THEY'RE SEEING AT THESE LEVELS. I HAVEN'T RECEIVED THOSE NUMBERS HAVE YOU KNOW, WE HAVEN'T RECEIVED THAT TYPE OF INFORMATION FROM THE OEM. >> SO IF WE GET IN THERE AND WE FIND ALL OUR 24 TURBO'S ARE ROSY AND THERE ARE NO STRESS FRACTURES, WHAT ARE WHAT'S THEN OUR OBLIGATION IN THIS CONTRACT? >> NONE. WE ONLY PAY IF WE REPAIR. SO. SO IT WOULD BE MINOR MAINTENANCE AT THAT POINT, WHICH IS MUCH LOWER. >> SO IF WE HYPOTHETICALLY FIND FOUR THEN IT'S FOR THE WHAT IS IT FOR? FOR 24 OF THE OF THE ESTIMATE. >> EXACTLY. >> YES. AND THEN. WHY. I MEAN [01:05:03] WHERE'S WHERE'S THE THE TEN REPLACEMENT AND ALL. 24 REPAIR COMING FROM. SO BECAUSE IF WE DON'T KNOW HOW BAD THEY ARE, WHY ARE WE WHY ARE WE. GUESTIMATING. >> TEN WE'RE TRYING TO BUDGET DOLLARS FOR AN UNKNOWN. WE DON'T KNOW HOW OUR TURBOS LOOK. SO WE'RE JUST TRYING TO GET AN APPROVAL. TO SPEND UP TO THAT AMOUNT DOESN'T NECESSARILY MEAN THAT WE WILL SPEND THAT AMOUNT, BUT IT JUST DEPENDING ON THE, THE, THE STATUS OF THOSE TURBOS AS WE START THE INSPECTIONS. >> AND THERE'S, THERE'S NO FIELD DATA ON THIS TO GIVE YOU A CLUE. I MEAN, I KNOW I JUST ASKED THAT, BUT THIS SORT OF AGHAST THAT THERE'S NO FIELD DATA. RIGHT. ALL RIGHT. HOW I KNOW WE HAVE TO DO MAINTENANCE. AND WHENEVER WE DO MAINTENANCE, WE CAN'T BE RUNNING AND MAKING ELECTRICITY. WHAT'S WHAT'S THE DOWNTIME AND WHAT DOES THAT COST US IN TERMS OF, OF GENERATIONAL REVENUE? >> SO. DO YOU KNOW HOW LONG THEY'RE DOWN? SO WE THIS IS ARTHUR PANDO, THE NEW PLANT MANAGER AT THE DECK. AND SO INTRODUCE HIM TO YOU. OKAY. >> ARTHUR PANDO, I CAN HELP YOU WITH YOUR QUESTION. FOR THE DOWNTIME TO REPLACE THESE WOULD BE VERY MINIMAL. WE HAVE WHAT IS CALLED SWING SETS. SO IDEALLY WE HAVE THESE SWING SETS READY TO GO AS HOT SPARES AS THESE TWO TURBOS COME OUT FOR THE MAINTENANCE OVERHAULS, TWO TURBOS GO IN THAT ARE ALREADY READY TO RUN, AND THE DOWNTIME IS A QUICK TURNAROUND ENGINE BACK UP AND AVAILABLE TO GO. >> SAME SAME DAY. KIND OF. >> YEAH, YEAH, ROUGHLY, PROBABLY A DAY OR TWO AT THE MOST. WE CAN HAVE BOTH TURBOS INSTALLED AND THEN DO THE REPAIRS ON THE GROUND AND THEN MOVE TO THE NEXT ENGINE THEREAFTER. >> WELL, YEAH. WELL, I'LL SEE WHAT THE REST OF MY COUNSELORS, FELLOW COUNSELORS HAVE TO SAY. I'M JUST I'M VERY UNCOMFORTABLE WITH WITH NO BASELINE DATA FOR US TO MAKE A DECISION ON. THANK YOU. >> REPRESENTATIVE DISTRICT FIVE. >> THAT LINE OF QUESTIONING WITH DOCTOR BECK WAS ACTUALLY VERY HELPFUL. IT'S GOING TO NEGATE SOME OF MY QUESTIONS. ORIGINALLY, I WAS ALSO GOING TO ASK, HEY, DO WE THINK 9.5 IS ENOUGH? SO. ALL OF THEM HAVE 16,500 ENGINE HOURS ROUGHLY. >> THEY VARY FROM ENGINE TO ENGINE. WE TRY NOT TO HAVE THE SAME AMOUNT OF HOURS OF OPERATION SO THAT THEY DON'T ALL COME DUE AT THE SAME TIME. SO WE CAN STAGGER THE MAINTENANCE ACROSS THE ENGINE SO THAT WE'RE NOT DOWN FOR A PROLONGED PERIOD OF TIME. >> THAT'S GREAT TO HEAR. THE MANUFACTURER IS ABROAD. I ASSUME THE TEAM COMING TO REPAIR IS ALSO FROM ABROAD. ARE THEY BASED HERE? >> EXCELLENT. THEY HAVE. >> THEY THEY ARE BASED OUT OF HOUSTON. >> OKAY. OUT OF HOUSTON. I HEARD YOU SAY OUR GUYS ARE GOING TO BE WORKING WITH THEM TO LEARN HOW TO DO IT. DOES THIS COMPANY HAVE SOME TYPE OF TRAINING PROGRAM? ARE YOU GOING TO BE PUTTING THEM THROUGH FORMALLY SO THAT THIS IS NOT GOING TO BE AN ONGOING ISSUE MOVING FORWARD IN THE FUTURE? >> I WILL HAVE TO GET BACK TO YOU. I CAN I CAN DO SOME RESEARCH ON IF THERE IS TRAINING AVAILABLE THROUGH THE OEM. AS FOR US, WE HAVE CURRENTLY PLANT PERSONNEL HAVE MAINTAINED THE TURBOS THEMSELVES IN HOUSE WITH THE MINOR MAINTENANCE, SO THEY ARE FAMILIAR WITH THE WORK. IT'S JUST THE QUANTITY AND AMOUNT THAT WE WOULD HAVE TO BE PERFORMING, THAT WE WOULD LIKE TO SEE WHAT IS WHAT IT ALL TAKES TO, TO, TO COMPLETE, AND THEN WE'LL LET THE GUYS KIND OF RUN FROM THERE. BUT YES, IF TRAINING IS AVAILABLE, WE WOULD LIKE TO GET THEM INVOLVED. >> MAYOR, IF I MAY, JUST ONE MORE. LET ME SO LET ME TRY TO RESTATE WHAT I HEARD YOU SAY. OUR GUYS KNOW HOW TO DO IT, BUT THERE ARE SO MANY. WE NEED TO BRING IN HELP TO DO IT. >> OUR GUYS KNOW HOW TO DO A LIMITED AMOUNT. >> OKAY. YES. OKAY. ALL RIGHT. THANKS VERY MUCH. THANK YOU MAYOR. >> THANK YOU. ANY OTHER QUESTIONS? SEEING NONE. REPRESENTATIVE FROM DISTRICT SIX. >> MOVE APPROVAL. >> MAYOR PRO TEM. >> I'LL SECOND. >> MOTION AND A SECOND. ANY OTHER DISCUSSION? SEEING NONE, LET'S VOTE ON THE SCREEN. THAT PASSES SIX ONE. TAKES US TO ITEM. THREE C AND THAT'S I'D [C. ID 26-0394 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Jagoe-Public Company, as the primary vendor, and Eurovia Atlantic Coast LLC, dba Sunmount Paving Company, as the secondary vendor, for the supply and installation of hot mix asphalt concrete for the Streets Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8980 - awarded to Jagoe-Public Company and Eurovia Atlantic Coast LLC, dba Sunmount Paving Company, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year total not-to-exceed amount of $20,000,000.00).] 260394. CONSIDER ADOPTION OF ORDINANCE OF THE CITY OF DENTON, TEXAS. HOME RULE MUNICIPAL CORPORATION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH JACOB PUBLIC COMPANY AS THE PRIMARY VENDOR FOR EUROVIA ATLANTIC COAST LLC. DBA SUN MOUNT PAVING COMPANY AS THE SECONDARY VENDOR FOR SUPPLY AND INSTALLATION OF HOT MIX ASPHALT CONCRETE FOR STREETS DEPARTMENT. >> GOOD EVENING, MAYOR COUNCIL. STEPHEN GUAY, GENERAL MANAGER, [01:10:04] WATER UTILITIES AND STREET OPERATIONS. I'M HERE TO PRESENT TO YOU THE CONTRACT FOR OUR HOT MIX ASPHALT. HOT MIX ASPHALT IS A COMBINATION OF ASPHALT BINDER AND AGGREGATE HEATED AT THE BATCH PLANT OR AT THE PRODUCTION PLANT. IT'S THE PRIMARY MATERIAL USED FOR CONSTRUCTING, RESURFACING AND REPAIRING ROADS AND THE MATERIALS WAS SELECTED BECAUSE OF ITS DURABILITY SKID RESISTANCE AND IT CREATES A SMOOTH SURFACE FOR DRIVING. ONCE IT'S FULLY CURED, THE TEMPERATURE CONTROLLED MIXING PROCESS ENSURES THAT THE ASPHALT CAN BE PLACED, COMPACTED AND HARDENED INTO A STRONG ROADWAY SURFACE. COMMON USES ARE FOR STREET OVERLAYS, PATCHING AND REPAIRS, ROADWAY RECONSTRUCTION, AND PAVEMENT PRESERVATION PROJECTS, SO THIS CONTRACT SUPPORTS THE ANNUAL STREET MAINTENANCE AND PRESERVATION EFFORTS THE STREET DEPARTMENT REQUIRES OVER APPROXIMATELY 20,000 TONS OF ASPHALT ANNUALLY. THE CONTRACT INCLUDES NOT ONLY THE SUPPLY OF THE MATERIAL, BUT INSTALLATION SERVICES WHEN NEEDED, WITH SPECIALIZED EQUIPMENT DELIVERY OPTIONS, WE CAN EITHER PICK IT UP IN OUR TRUCKS, OR WE CAN HAVE IT DELIVERED TO THE JOB SITE, AND IT SUPPORTS IMPROVED PAVEMENT LIFE CYCLE MANAGEMENT AND INFRASTRUCTURE RELIABILITY. SO THE EVALUATION PROCESS WE ISSUED, AN RFP WAS ISSUED TO 296 COMPANIES, OUR PROSPECTIVE SUPPLIERS, AND ADVERTISED PUBLICLY. THREE PROPOSALS WERE RECEIVED. THE EVALUATION WAS BASED OFF OF DELIVERY CAPABILITY, THE SPECIFICATION COMPLIANCE AND PRICE. SO THE LIST. THE FIVE YEAR SPEND INCLUDES THE ASPHALT PLUS A 3% CONTINGENCY. THE TOTAL CONTRACT VALUE OVER THE FIVE YEARS IS FOR $20 MILLION. SO STAFF RECOMMENDATION IS THAT WE AWARD THE CONTRACT TO GEO AS OUR PRIMARY SUPPLIER AND SOME MOUNT PAVING AS OUR SECONDARY. AND THE CONTRACT TERM IS A ONE YEAR CONTRACT WITH FOUR ONE YEAR EXTENSIONS. AND WITH THAT, I WILL STAND FOR ANY QUESTIONS. >> THANK YOU. REPRESENTATIVE DISTRICT FOUR. >> THANK YOU. HOW IS THAT? HOW IS THAT MEASURED? THAT JUST SEEMS LIKE AN ODD WAY TO TO MEASURE THAT FOR A YEAR. YOU KNOW. >> THE TONNAGE. >> YEAH, I GUESS I GUESS. >> IT'S BASED OFF OF OUR, THE ACTUAL WORK THAT WE DO BY YARDS AND THE WEIGHT OF THE MATERIAL. >> AND IS THAT, IS THAT FAIRLY, IS THAT CONSISTENT ENOUGH OVER A YEAR PERIOD THAT YOU CAN FINITELY SAY IT'S GOING TO COST THIS MUCH MONEY YEAR TO YEAR TO YEAR? INTERESTING. >> IT'S BASED OFF OUR CAPITAL PLANNING FOR THE PROJECTS THAT WE HAVE. SO WE'LL KNOW HOW MANY LANE MILES AND HOW MUCH MATERIAL WE EXPECT TO USE HERE. >> HERE'S A DIRT ROAD, IF YOU'LL PARDON THE PARDON THE EXPRESSION, IS THERE ANY IS THERE ANY WAY TO CONVERT A ASPHALT ROAD TO A CONCRETE ROAD? >> THERE IS, YES, IT WOULD IT WOULD REQUIRE ENGINEERING. WE'D HAVE TO DO SOME SOIL SAMPLING. WE'D HAVE TO UNDERSTAND HOW CORROSIVE THE SOIL IS, HOW STABLE IT IS. BUT YES, THE SHORT ANSWER IS IT CAN BE. >> IS THAT DONE? IS THAT REGULARLY? >> NOT TYPICALLY. >> OKAY, OKAY. THANK YOU. YEP. >> REPRESENTATIVE DISTRICT TWO. >> THANK YOU. I KNOW SOME OF THE VENDORS WE'VE BEEN USING OVER THE LAST FEW YEARS HAVE HAD ASPHALT MIX ISSUES, AND MOST OF THOSE ARE IN TERMS OF OUR CONTRACTED ROADS, NOT FOR THIS KIND OF USE, BUT I'VE BEEN KEEPING MY EYE ON THIS ISSUE OF THE MIX CRACKING EARLY, CAUSING US TO GO BACK EARLY, CAUSING US TO TO TO DEMAND THE VENDOR REMIL REPORT. AND AND THAT'S ALL FINE. WE'RE NOT OUT ANY MONEY AS THE CITY, BUT OUR CONSTITUENTS ARE OUT DISRUPTION TIME AND ENERGY. AND BECAUSE NOW THIS PROJECT THAT WAS SUPPOSED TO TAKE NINE MONTHS IS TAKING 15 OR 16 MONTHS. SO HOW ARE WE KEEPING OUR EYE ON THAT QUALITY CONTROL ISSUE THAT'S HIT US IN THE LAST YEAR OR SO? >> WELL, WE MONITOR THE SPECIFICATIONS OF THE MATERIAL THAT WE'RE RECEIVING. AND THEN BY, YOU KNOW, THIS YEAR, OUR PRIMARY IS GOING TO BE JGO, WHICH IS LOCAL. IN PREVIOUS YEARS, OUR PRIMARY WAS SUN MOUNT AND THEY WERE FURTHER AWAY. AND SO THAT DISTANCE ACTUALLY IMPACTS THE TEMPERATURE OF THE MATERIAL BY THE TIME YOU GET IT TO THE JOB SITE. AND SO ON A COOL DAY, THE MATERIAL CAN COOL DOWN AND IT WOULD HAVE AN ADVERSE EFFECT. >> SO FOR HOW OFTEN DO YOU EXPECT IT? WE'LL HAVE TO GO TO THE SECONDARY. >> WELL, WE WERE PRETTY CLEAR IN THE CONTRACT WHERE WE HAD GUARANTEED MINIMUMS AND DIEGO OPENING UP FOR US WHEN WE NEEDED THE MATERIALS. SO WE DON'T EXPECT HAVING TO GO TO THE SECONDARY, BUT ONLY IN [01:15:02] EMERGENCY SITUATIONS. >> ALL RIGHT, I APPRECIATE THAT. THANK YOU. >> YES. >> REPRESENTATIVE DISTRICT FOUR. NO. YOU STILL YOU BACK? NO, NO. >> I'M SORRY. >> I'M SORRY. >> DISTRICT FIVE. >> I'M ALWAYS HAPPY THAT WE'RE GOING WITH A LOCAL VENDOR. SO PLEASE DON'T MISPERCEIVE THE INTENTION BEHIND MY REMARKS. THE ONLY THING THAT JUMPS OUT AT ME IS THAT ALMOST THIS WAS SENT TO ALMOST 300 POTENTIAL PEOPLE, AND ONLY FOUR PUT IN BIDS FOR THIS, CORRECT? >> YES, SIR. >> HOW DID WE GET FROM 296 TO 4? I MEAN, I, I UNDERSTAND THAT IT'S COMPETITIVE, BUT ANY ANY THOUGHTS ON THAT? >> I DON'T I CAN'T I DON'T HAVE AN ANSWER TO THAT. LORI FROM PURCHASING. >> THANK YOU FOR COMING DOWN. >> LORI JILL PURCHASING MANAGER SO THE 296 IS A VERY BROAD CATEGORY. SURE. SO WITHIN THAT CATEGORY, THERE IS PROBABLY NOT AS MANY THAT DO THIS WORK. MOST THERE'S A CLASS CODE AND AN ITEM CODE. SO UNDERNEATH THE CLASS CODE OF 296, THERE'S PROBABLY AT LEAST 100 DIFFERENT ITEM CODES. AND ASPHALT WOULD BE ONE OF THEM. SO THERE'S PROBABLY A LOT OF VENDORS IN THAT 296 THAT CANNOT DO THIS WORK. >> SO MAYBE MORE LIKE 100 WHO ONLY DO IT. >> MAYBE PROBABLY LESS. >> OH, WAY LESS. OKAY. >> AND IT'S, IT'S, IT'S 96 IS THE PEOPLE THAT ARE REGISTERED WITH US IN THE, THE CITY OF DENTON. >> OH, THAT'S THE TOTAL POOL FOR EVERYTHING. OKAY. NOT JUST COMPANIES WHO DO ASPHALT. >> YES. >> CORRECT. OKAY. ALL RIGHT. THAT MAKES MUCH MORE SENSE. THANK YOU VERY MUCH. >> OKAY. ANY OTHER QUESTIONS? SEEING NONE. MAYOR PRO TEM. OH, NO. SORRY. REPRESENTATIVE FROM DISTRICT SIX. >> THAT'S ALL RIGHT. I'LL TAKE IT. I MOVE APPROVAL AS PRESENTED. THANK YOU. >> MAYOR PRO TEM. I'LL SECOND WE HAVE A MOTION AND A SECOND. ANY OTHER DISCUSSION? SEEING NONE, LET'S VOTE ON THE SCREEN. THAT PASSES SEVEN ZERO. THANK YOU VERY MUCH. APPRECIATE YOU. [D. A25-0004d Consider adoption of an ordinance of the City of Denton, Texas, regarding the issuance of a Service Plan, pursuant to Tex. Loc. Govt. Code Sec. 43.052, for the provision of city services to approximately 1.09 acres of land, generally located 740 feet south of Edwards Road and 290 feet west of Swisher Road; authorizing the City Manager to execute the Plan; and providing an effective date. (A25-0004d, Swisher Road Annexation, Bryce Van Arsdale)] TAKES US TO ITEM 3DA250004D CONSIDER ADOPTION OF AN ORDINANCE OF THE CITY OF DENTON, TEXAS, REGARDING THE ISSUANCE OF THE SERVICE PLAN PURSUANT TO TEXAS LOCAL GOVERNMENT CODE SECTION 43 .052 FOR THE PROVISION OF CITY SERVICES TO APPROXIMATELY 1.91.09 ACRES OF LAND GENERALLY LOCATED 740FT SOUTH OF EDWARDS ROAD AND 290FT WEST OF SWISHER ROAD. >> GOOD EVENING, MAYOR AND COUNCIL VICE VANARSDALE ASSISTANT PLANNER. THIS IS A 25 04DA SWISHER ROAD ANNEXATION SERVICE PLAN. THE REQUEST IS TO CONSIDER THE THE ADOPTION OF AN ORDINANCE APPROVING A SERVICE PLAN FOR THE 1.09 ACRES OF LAND LOCATED SOUTH OF EDWARDS ROAD AND JUST WEST OF SWISHER ROAD. IN 2012. WHENEVER THIS ANNEXATION AGREEMENT WAS INITIALLY SIGNED, THE TEXAS LOCAL GOVERNMENT CODE REQUIRED A SERVICE AGREEMENT WITH WHICH THE. UNDER WHICH THE CITY WOULD PROVIDE THE SERVICES AND STATE THAT INTENT FOR THE ANNEXED LAND. THIS IS VERY SIMILAR TO THE MSA, THE MUNICIPAL SERVICES AGREEMENT, WHICH HAS ALREADY BEEN APPROVED BY YOU ALL. THE LAST TIME THAT THIS ANNEXATION WAS BEFORE YOU. THE SERVICE PLAN DOES PROVIDE ALL THE SAME SERVICES FROM THE MUNICIPALITY, WHICH ARE LISTED WITHIN THE MUNICIPAL SERVICES AGREEMENT. I'M HAPPY TO STAND FOR ANY QUESTIONS. >> THANK YOU VERY MUCH. ANY QUESTIONS FOR STAFF? CNN AND DO YOU HAVE A SIMILAR YOU HAVE A SEPARATE PRESENTATION FOR E? >> I DO. >> OKAY, GREAT. OKAY. THANK YOU. SO MAYOR PRO TEM. >> MOTION APPROVAL. >> AND REPRESENTATIVE FROM DISTRICT TWO. SECOND, WE HAVE A MOTION AND A SECOND ANY OTHER DISCUSSION? SEEING NONE THIS VOTE ON THE SCREEN. PASSES SEVEN ZERO. TAKES US TO ITEM THREE A, WHICH IS A250004C [E. A25-0004c Conduct the second of two readings and consider adoption of an ordinance of the City of Denton, Texas annexing approximately 1.09 acres of land, generally located 290 feet west of Swisher Road, and 740 feet south of Edwards Road, into the City of Denton, Denton County, Texas; providing for a correction to the City map to include the annexed land; and providing for a savings clause and an effective date. (A25-0004c, Swisher Road, Bryce Van Arsdale)] CONDUCT THE SECOND OF TWO READINGS AND CONSIDER ADOPTION OF ORDINANCE OF THE CITY OF DENTON, TEXAS. ANNEXING APPROXIMATELY 1.09 ACRES OF LAND GENERALLY LOCATED 290FT WEST OF SWISHER ROAD AND 740FT SOUTH OF EDWARDS ROAD IN THE CITY OF DENTON. >> GOOD EVENING, MAYOR AND COUNCIL. BRYCE, ASSISTANT PLANNER. THIS IS A 25 04C. THIS IS THE SECOND READING OF THE ANNEXATION ORDINANCE. AGAIN, THIS IS A PROPERTY THAT'S LOCATED JUST WEST OF SWISHER ROAD AND SOUTH OF EDWARDS ROAD. IT'S APPROXIMATELY 1.09 ACRES OF LAND. IT WAS UNDER A NON ANNEXATION AGREEMENT WHICH EXPIRED IN 2020. A NEW NAR HAS NOT BEEN SIGNED IN. THIS PROPERTY IS CURRENTLY UNDEVELOPED. THIS IS THE LAST OF SEVERAL ITEMS IN THE ANNEXATION SCHEDULE. SO I WILL GO AHEAD NOW AND READ THE ORDINANCE CAPTION FOR THE SECOND TIME INTO THE RECORD. AN ORDINANCE OF THE CITY OF DENTON, TEXAS ANNEXING APPROXIMATELY 1.09 ACRES OF LAND GENERALLY LOCATED 290FT WEST OF SWISHER [01:20:03] ROAD AND 740FT SOUTH OF EDWARDS ROAD INTO THE CITY OF DENTON, DENTON COUNTY, TEXAS, PROVIDING FOR A CORRECTION TO THE CITY MAP TO INCLUDE THE ANNEX LAND AND PROVIDING FOR A SAVINGS CLAUSE IN AN EFFECTIVE DATE. I'M HAPPY TO STAND FOR ANY QUESTIONS. >> THANK YOU VERY MUCH. QUESTIONS FOR STAFF AND PLEASE NOTE THIS. THIS REQUIRES A. IS IT TECHNICALLY A SUPERMAJORITY? YEAH, A SUPERMAJORITY VOTE. AND SEEING NO QUESTIONS. REPRESENTATIVE FROM DISTRICT TWO. >> MOVE APPROVAL IS PRESENTED. >> REPRESENTATIVE DISTRICT FIVE SECOND MOTION IN A SECOND. ANY OTHER DISCUSSION? SEEING NONE, LET'S VOTE ON THE SCREEN. AND THAT PASSES 7 TO 0. TAKES US TO ITEM THREE F WHICH IS A250003C [F. A25-0003c Conduct the second of two readings and consider adoption of an ordinance of the City of Denton, Texas, annexing approximately 1.03 acres of land, generally located on the north side of Mills Road, approximately 1,453 feet west of South Trinity Road to the City of Denton, Denton County, Texas; providing for a correction to the City map to include the annexed land; and providing for a savings clause and an effective date. (A25-0003c, Mills Rd Annexation, Ashley Ekstedt)] CONDUCT A SECOND OF TWO READINGS AND CONSIDER ADOPTION OF ORDINANCE OF THE CITY OF DENTON, TEXAS. ANNEXING APPROXIMATELY 1.03 ACRES OF LAND GENERALLY LOCATED ON THE NORTH SIDE OF MILLS ROAD. APPROXIMATELY 101,453FT WEST OF SOUTH TRINITY ROAD IN THE CITY OF DENTON. >> GOOD EVENING MAYOR. MEMBERS OF COUNCIL. ASHLEY ECKSTEIN, ASSOCIATE PLANNER. THIS IS A 20 53C. THIS IS THE SECOND READING FOR THE MILLS ROAD ANNEXATION. THE REQUEST IS TO CONDUCT THE SECOND OF TWO READINGS AND ACT ON AN ORDINANCE TO ANNEX APPROXIMATELY 1.3 ACRES OF LAND. SINCE THE FIRST READING BEFORE THIS BODY IN FEBRUARY, THE OWNER HAS SIGNED THE ANNEXATION AGREEMENT, SO STAFF DOES RECOMMEND DENIAL OF THIS ANNEXATION. SINCE THIS IS THE SECOND READING, WE WOULD TYPICALLY READ THIS CAPTION. HOWEVER, SINCE THEY SIGNED THE ANNEXATION AGREEMENT, WE ARE BRINGING THIS FORWARD AS A DENIAL AS A WAY TO FORMALLY CLOSE THE PROCESS. AS STATED, STAFF RECOMMENDS DENIAL SINCE THE OWNER HAS SIGNED THE NEW NDA AND THE NEW NDA WILL BE BEFORE THIS BODY ON APRIL 7TH FOR COUNCIL APPROVAL. HAPPY TO ANSWER ANY QUESTIONS. >> THANK YOU VERY MUCH. AND DENIAL IS A GREAT SEVEN DUST SONG. BY THE WAY. REPRESENTATIVE FROM DISTRICT TWO. >> THANK YOU. WE WE WE CONTACTED THEM WHEN WE PUSHED ON THEM AND WE NEGOTIATED WITH THEM. WE EMAILED AND WE DID ALL THE THINGS. AND IT WASN'T UNTIL THE 11TH HOUR AND THE 59 MINUTES THAT WE FINALLY GOT SOMEBODY AT THE A DECISION. AND SO WHILE I EXPECT THAT COUNCIL WILL PROBABLY DO HIS STAFF REQUESTS AND RECOMMEND DENIAL, HOW IS THERE A MECHANISM TO AVOID THIS SORT OF DRAWN OUT PROCESS? BECAUSE IT IT TAKES TIME AND ENERGY FROM, FROM THE CITY TO, TO DRAG THIS OUT LIKE THIS. >> SURE. THIS AFTER THE FIRST READING, WE DID SEND A CERTIFIED LETTER TO THE PROPERTY OWNER. AND SINCE THAT APPEARED TO WORK IN THIS CASE, WE WILL BE SENDING CERTIFIED LETTERS MOVING FORWARD. >> OKAY, I APPRECIATE THAT. AND JUST FOR CLARITY, THE THE MOTION IS IN THE AFFIRMATIVE TO ANNEX, BUT YOU'RE RECOMMENDING WE VOTE NO. >> YES. THIS WOULD BE THE SECOND READING WE'RE RECOMMENDING TO DENY IT. AND THEN WE WILL BRING THE ANNEXATION AGREEMENT. >> I'M JUST BEING CLEAR ON THE DOUBLE NEGATIVE ASPECTS OF THIS. ALL RIGHT. >> THANK YOU. I JUST ASKED A QUESTION A SECOND. I JUST HAVE A. >> JUST TO BE CLEAR, THERE'S THERE'S TWO MOTIONS, 1 OR 2 WAYS YOU COULD GO. YOU COULD MOTION TO APPROVE AND THEN VOTE AGAINST IT IF YOU WANTED TO DENY IT. OR YOU COULD JUST HAVE A MOTION TO DENY, WHICH WE TYPICALLY DON'T DO. BUT YOU HAVE STAFF RECOMMENDING IT TODAY BECAUSE IT'S UNIQUE SITUATION. YOU COULD HAVE A MOTION TO DENY, IN WHICH CASE, IF YOU VOTE YES, YOU ARE DENYING THE MATTER. >> GOT IT. OKAY, REPRESENTATIVE DISTRICT FIVE. >> QUESTION FOR YOU OR CHARLIE OR MISS CITY MANAGER. HOW MUCH TIME WAS SPENT ON THIS? HOW MUCH STAFF TIME WAS SPENT ON TRYING TO CONTACT THESE FOLKS AND TO CONTACT US AT THE 11TH HOUR. >> IT'S HARD FOR ME TO ANSWER FROM SINCE WE STARTED CONTACTING THEM IN 2024. I BELIEVE THAT WAS A DIFFERENT STAFF MEMBER THAT WORKED ON THAT, BUT WE WERE ESSENTIALLY SENDING LETTERS, SO IT WASN'T A TON OF STAFF TIME. I WOULD SAY. WE DID PREPARE THESE ITEMS FOR THE FIRST COUNCIL MEETING, AND THIS ONE, WHICH DOES TAKE A LOT OF STAFF TIME, BUT IT'S HARD TO SAY EXACTLY HOW MUCH. >> SO THE WAY THAT SO THE WAY THAT WE WERE ULTIMATELY ABLE TO CONTACT THEM WAS THROUGH CERTIFIED LETTER, CORRECT? >> YES. >> SO WE'LL DO THAT GOING FORWARD. CORRECT. DOES THAT REQUIRE A CODE CHANGE? >> IT DOES NOT. >> THAT'S JUST SOMETHING YOU ALL WILL DO. DO AS STAFF. YES. OKAY. THANKS. >> OKAY. ANY OTHER QUESTIONS FOR STAFF. SO I GIVE IT TO YOU HOWEVER YOU WANT TO POSITION THE MOTION REPRESENTATIVE JESTER. >> YEAH, I MOVE APPROVAL AS PRESENTED. [01:25:04] >> OKAY, SO SO SO SO MOVE APPROVAL AS PRESENTED. STAFF RECOMMENDS DENIAL. SO IF YOU VOTE NO CORRECT. IF YOU'RE IN LINE WITH STAFF'S RECOMMENDATION AND IF YOU'RE OPPOSED TO STAFF'S RECOMMENDATION, YOU'RE RIGHT. YOU'LL VOTE NO AS IN NO. I DON'T APPROVE STAFF OR YES, I APPROVE OF STAFF. THAT'S WHAT YOU GOT BEFORE YOU. MAYOR PRO TEM. OH. >> I THOUGHT I WAS FOLLOWING YOU. NOW I'M CONCERNED. >> SO? SO THE MOTION IS TO APPROVE BECAUSE YOU SHOULD MAKE MOTIONS INTO IN THE AFFIRMATIVE. YOU SHOULD MAKE NEGATIVE MOTIONS. AND SO WITHHOLDING THAT THEY'RE SAYING THE MOVEMENT SAYS YES. AND THEN YOU WOULD VOTE NO. PER STAFF'S RECOMMENDATION TO DENY. >> OKAY, OKAY. SO WE CHANGED IT ON THE SCREEN TOO, BECAUSE IT SAID MOTION TO DENY. WE DID NOT HAVE A MOTION TO DENY IT WAS A NO, A MOTION TO APPROVE. THEREFORE, IF I'M GOING WITH STAFF, IT'S NO, I VOTE NO. >> CORRECT. >> I WILL SECOND THE MOTION AND I WILL BE VOTING NO. >> YOU GOOD. EVERYONE. EVERYONE CLEAR. IF YOU IF YOU AGREE WITH STAFF, STAFF RECOMMENDS NO. SO YOU WOULD VOTE NO. IF YOU DISAGREE WITH STAFF, YOU WOULD SAY YES. REPRESENTATIVE DISTRICT FIVE. >> THIS WILL BE MY MY ONE FOR THE NIGHT. HEY GREAT JOB. APPRECIATE EVERYTHING Y'ALL DOING. I WILL BE VOTING YES BECAUSE WE'VE BEEN WORKING ON THIS A LONG TIME AND THERE HAS TO BE A LINE SOMEWHERE. >> OKAY. ANYONE ELSE? ANY OTHER? GOT IT? EVERYONE CLEAR? GOT IT. LET'S VOTE ON THE SCREEN. >> EVERYBODY OKAY? >> AND THAT FAILS. 5 TO 2. THANKS. TAKES US TO. YEAH. YEAH. [G. A25-0005c Conduct the second of two readings and consider adoption of an ordinance of the City of Denton, Texas, annexing approximately 2.00 acres of land, approximately located 300.77 feet north of Mills Road, approximately 1,453 feet west of South Trinity Road to the City of Denton, Denton County, Texas; providing for a correction to the City map to include the annexed land; and providing for a savings clause and an effective date. (A25-0005c, 5811 Mills Rd Annexation, Angie Manglaris)] SO THAT TAKES US TO THREE G AS IN GERARD, A250005C CONDUCT THE SECOND OF TWO READINGS AND CONSIDER ADOPTION OF THE ORDINANCE OF THE CITY OF DENTON, TEXAS ANNEX IN APPROXIMATELY TWO ACRES OF LAND APPROXIMATELY LOCATED 300.77FT NORTH OF MILLS ROAD. APPROXIMATELY 1450FT WEST OF SOUTH TRINITY ROAD TO THE CITY OF DENTON, DENTON COUNTY, TEXAS. >> THANK YOU MAYOR. MEMBERS OF COUNCIL. ANGIE MANGLA, ASSISTANT PLANNING DIRECTOR. THIS IS AN ANNEXATION FOR 5811 MILLS ROAD. SO THIS IS THE SECOND OF TWO READINGS AND ACTION ON AN ORDINANCE ANNEXING APPROXIMATELY TWO ACRES OF LAND. IT IS LOCATED APPROXIMATELY 300FT NORTH OF MILLS ROAD. IT IS JUST NORTH OF THE ANNEXATION THAT YOU ALL JUST CONSIDERED. LIKEWISE, THIS OWNER HAS RESIGNED THEIR NON ANNEXATION AGREEMENT AND STAFF WILL BE RECOMMENDING DENIAL OF THIS ITEM. SO WE WOULD TYPICALLY READ THE CAPTION INTO THE ORDINANCE. HOWEVER, STAFF IS RECOMMENDING DENIAL AS THE NA HAS BEEN RESIGNED. IT WILL COME BEFORE YOU ALL AT YOUR APRIL MEETING FOR APPROVAL. SO STAFF IS RECOMMENDING DENIAL OF THIS ANNEXATION AS THEY'VE COMPLIED WITH THE SIGNATURE FOR THE NEW NON ANNEXATION AGREEMENT, WHICH WILL BE BROUGHT BEFORE YOU ALL AT YOUR NEXT MEETING. I'M HAPPY TO ANSWER ANY QUESTIONS YOU ALL MAY HAVE. >> THANK YOU VERY MUCH. QUESTIONS FOR STAFF SEEING NONE MAYOR PRO TEM. >> O MOTION APPROVAL. BUT I WILL BE VOTING NO. >> THANK YOU. REPRESENTATIVE FROM DISTRICT FOUR I. >> I SECOND THE MOTION AND I ALSO WILL BE VOTING NO. >> THANK YOU VERY MUCH. SO YES, WE HAVE A MOTION AND A SECOND. ANY OTHER DISCUSSION? SEEING NONE, JUST TO REITERATE, IF YOU AGREE WITH STAFF, YOU WOULD VOTE NO AS THEY RECOMMENDED DENIAL. IF YOU DISAGREE WITH STAFF, YOU WOULD VOTE YES, RECOMMENDING APPROVAL. SO WITH THAT SAID, WE HAVE MOTION IN A SECOND. LET'S VOTE ON THE SCREEN. AND THAT FAILS FIVE TWO. AND THAT TAKES US TO OUR LAST ITEM, ITEM H BEFORE CONCLUDING [H. ID 26-0266 Consider approval of a resolution of the City of Denton nominating a member to the Board of Directors of the Denton Central Appraisal District; and providing an effective date.] ITEM. SO GET THOSE IN QUEUE. ITEM H I'D 260266. CONSIDER APPROVAL OF A RESOLUTION OF THE CITY OF DENTON NOMINATING A MEMBER TO THE BOARD OF DIRECTORS OF THE DENTON CENTRAL APPRAISAL DISTRICT AND PROVIDING AN EFFECTIVE DATE AND SO. I'LL LET YOU TURN IT OVER TO YOU. YEAH. >> GOOD EVENING. MAYOR. MEMBERS OF COUNCIL. MATT HAMILTON CHIEF FINANCIAL OFFICER HERE TONIGHT TO SEEK A NOMINATION TO THE DENTON CENTRAL APPRAISAL [01:30:05] DISTRICT. SO AS YOU MAY RECALL FROM PRIOR PRESENTATIONS, THE BOARD OF DIRECTORS CURRENTLY HAS A NINE MEMBER BOARD WITH FIVE APPOINTED BY THE TAXING JURISDICTIONS, THREE PUBLICLY ELECTED MEMBERS THAT ARE ELECTED AT ELECTIONS. AND THEN THE TAX ASSESSOR SERVES AS THE FINAL NINTH MEMBER. UNFORTUNATELY, THE CITY WAS NOTIFIED BY THE DENTON CENTRAL APPRAISAL DISTRICT ON FEBRUARY 13TH OF THE PASSING OF BOARD MEMBER ANNE COLE, WHO SERVED IN PLACE FOR AND WAS ELECTED IN THE DECEMBER ELECTIONS AND WAS A NOMINEE OF THE CITY AT THAT TIME. SO THE DCAD IS NOW SEEKING NOMINATIONS FROM THE TAXING JURISDICTIONS TO FILL THIS VACANCY. THE CITY COUNCIL MAY NOMINATE ONE INDIVIDUAL TO FILL THE UNEXPIRED TERM, AND ONCE NOMINATIONS ARE RECEIVED BY THE DCAD, THE BOARD OF DIRECTORS WILL APPOINT ONE OF THE NOMINEES BY MAJORITY VOTE OF THE BOARD. ONE ADDITIONAL ITEM I DID WANT TO NOTE IS THE COUNCIL DID MAKE A NOMINATION IN JANUARY FOR PLACE FIVE. THE BOARD ELECTED TO APPOINT JAMES LAWRENCE, WHO IS A NOMINEE OF THE CITY OF CARROLLTON AND THE CARROLLTON FARMERS BRANCH ISD, TO FILL THAT POSITION. SO I JUST WANTED TO LET THE COUNCIL KNOW THAT THE JANUARY NOMINEE OF JORDAN VILLARREAL, YOU COULD CHOOSE TO NOMINATE THAT INDIVIDUAL AGAIN, AS HE WAS NOT SELECTED IN THE IN THE PRIOR PROCESS IN JANUARY. AND WITH THAT, I'LL STAND FOR ANY QUESTIONS AND SEEK A NOMINATION. >> GOT IT. WE DO HAVE A QUESTION, BUT BEFORE THAT I WANT TO NOMINATE. LISA MCINTYRE IS TRYING TO PULL UP HER VOTE, BUT SHE WAS ELECTED BY THE PEOPLE TO THAT SEAT. SHE RESIGNED TO RUN FOR A DIFFERENT OFFICE. SHE DID NOT WIN THAT. AND I'LL JUST SAY TO TO STAFF'S POINT TO RESPOND TO STAFF'S POINT. I MEAN, AT SOME POINT WE HAVE TO REALIZE DOING THE SAME THING AND EXPECTING A DIFFERENT RESULT IS NOT LOGICAL. LET'S AND THIS PERSON EARNED THE VOTE OF THE WHATEVER THAT THE COUNTY. I GUESS IT'S COUNTYWIDE SEAT. I'M NOT SURE, BUT AND I AGAIN DIDN'T HAVE AN OPPORTUNITY TO PULL UP THE THE TOTAL NUMBER OF VOTES. BUT HERE'S SOMEONE THAT WAS ELECTED TO THIS OFFICE THAT STEPPED DOWN THAT CAN THEN BE GIVE US A CHANCE TO ACTUALLY BE SUCCESSFUL IN HAVING SOMEONE SELECTED THAT. SO THAT THAT'S THE NAME I PUT FORWARD AND. I'LL GO AHEAD AND TAKE A REPRESENTATIVE FROM DISTRICT SIX. >> I'LL SECOND, OUR INITIAL NOMINEE IS NOW RUNNING FOR OFFICE. SO I THINK IT'S APPROPRIATE. AND SO I'LL SECOND THAT MOTION. >> REPRESENTATIVE FROM DISTRICT TWO. >> THANK YOU. I HEAR YOUR YOUR POINT, MR. MAYOR. I THINK THERE IS AN OPPORTUNITY TO TO TRY SOMETHING NEW. I WAS I DON'T HAVE ANYTHING AGAINST WHAT YOU'RE WHAT YOU'RE RECOMMENDING. I WAS GOING TO I'LL BE VOTING NO, NOT BECAUSE I HAVE ANYTHING AGAINST MISS MCINTYRE, BUT I WAS GOING TO RECOMMEND TOMMY MARSHALL, WHO HAS APPRAISAL EXPERIENCE AND IS A LOCAL COMMUNITY LEADER AND A A VETERAN. SO IT SHOULD THIS SUIT YOUR MOTION, NOT SUCCEED? I'LL BE ASKING TO TO MOTION TO TO NOMINATE TOMMY MARSHALL. >> REPRESENTATIVE FROM DISTRICT TWO. NO. FOUR I'M SORRY. >> THANK YOU, MR. MAYOR. POINT. DO YOU KNOW HOW LONG LISA MCINTYRE HELD THAT POSITION? >> YES, I FOUND IT HERE. SO SHE WAS ELECTED 2024. LOOKS LIKE RESIGNED THIS YEAR. SO TWO YEARS ROUND. >> NUMBERS NOT NOT QUITE. >> YEAH. OKAY. >> NOT QUITE SO. SO SHE'S SO SHE'S AS FAR AS TRYING SOMETHING NEW. SHE'S STILL PRETTY NEW. SHE'S STILL GOT THE WRAPPER ON HER. SO I THINK THAT'S A GOOD NOMINATION AND I'D LIKE TO SUPPORT HER AS WELL. >> OKAY. THANK YOU. AND FOR THE RECORD, I LOOKED IT UP. SHE, SHE EARNED 29,982 VOTES. AND WHEN SHE WAS ELECTED 2024. SO. ANY OTHER QUESTIONS? SEEING NONE, WE HAVE A MOTION FOR LISA MCINTYRE. AND A SECOND. LET'S VOTE ON THE SCREEN. AND THAT [4. CONCLUDING ITEMS] PASSES 5 TO 2. AND THAT TAKES US TO CONCLUDING ITEMS. CONCLUDING ITEMS. MAYOR PRO TEM. >> THANK YOU MAYOR. I HAD A THANKS TO SEND TO CAPITAL PROJECTS. I WAS SITTING IN THE [01:35:06] AIRPORT, GOT A COMPLAINT FROM A CONSTITUENT ON OAK STREET THAT THE PLATES WERE COMING LOOSE AGAIN ON THE ROADWAY AS PART OF THE ATMOS PROJECT, AND I THINK IT HAD BEEN KEEPING THEM UP AT NIGHT FROM ALL THE NOISE OF CARS RUNNING OVER IT. SO I SENT AN EMAIL TO STAFF RIGHT BEFORE BOARDING THE PLANE. WHEN I LANDED, I HAD A BUNCH OF PHOTOS OF PEOPLE OUT THERE WORKING ON THE PLATES. SAME DAY, JUST A FEW HOURS LATER. SO BIG THANKS TO TO SETH GARCIA TO CAPITAL PROJECTS AND ALL THE FOLKS THAT COMMUNICATED WITH ATMOS TO GET OUT THERE. I DID HEAR FROM THE CONSTITUENT THAT THEY WERE ABLE TO SLEEP A LOT BETTER THAT EVENING, AND THEY REALLY APPRECIATED IT. I ALSO WANTED TO CONGRATULATE BRITTANY SOTELO FOR BEING RECOGNIZED AS ONE OF THE 40 INDIVIDUALS IN NORTH TEXAS UNDER THE AGE OF 40 WHO'S DOING REALLY, REALLY GREAT IN THEIR FIELD. SO CONGRATULATIONS TO BRITTANY ECONOMIC DEVELOPMENT DIRECTOR. AND THEN JUST WANTED TO I'M NOT GOING TO DO AS GOOD AS OTHER PEOPLE, PROBABLY SAYING THANK YOU AND FAREWELL, BUT CONGRATULATIONS AND GOOD LUCK ON YOUR NEXT ADVENTURE. THANKS. >> OKAY. REPRESENTATIVE FROM DISTRICT SIX. >> JUST WANTED TO REMIND EVERYONE ABOUT THE TASTE OF NORTH TEXAS THURSDAY NIGHT. THAT RAISES MONEY FOR ALL KINDS OF GOOD CAUSES, AND I'M LUCKY ENOUGH TO BE A CELEBRITY JUDGE, SO I'LL GET TO EAT. AND THAT'S ONE OF MY FAVORITE HOBBIES. AND THEN I ALSO WANT TO ECHO THE DEEP APPRECIATION THAT ON BEHALF OF THE CITY OF DENTON TO SARAH HENSLEY, YOU STEPPED IN AND CAME DURING KIND OF A TURBULENT TIME WITH A NEW CITY MANAGER AND THEN WAS WILLING TO SERVE AS INTERIM, AND THEN OUR CITY MANAGER. AND WE'RE WE'RE IT'S IT'S A BIG BALL OF WAX HERE. WE'RE AN UNUSUAL CITY FOR OUR SIZE. AND WHAT WE HAVE AS FAR AS THE COMPONENTS WITH WATER UTILITIES, THE UNIVERSITIES, ETC. BUT I BELIEVE THAT YOU HAVE LED WITH AN INTEGRITY AND THAT YOUR MOTIVES HAVE BEEN PURE. AND I MEAN JUST THAT BY ITSELF IS ALL THAT WE COULD ASK FOR. SO FROM THE BOTTOM OF MY HEART, I'D WANT TO SAY THANK YOU FOR YOUR ALWAYS BEING AVAILABLE, WILLING TO HELP EDUCATE, AND MAKING THIS POSITION A LOT EASIER THAN IT COULD HAVE BEEN. SO THANK YOU VERY MUCH. AND WE JUST WISH YOU ALL THE HEALTH AND HAPPINESS AND GOODNESS OUT THERE. >> REPRESENTATIVE FROM DISTRICT TWO. >> THANK YOU. I'LL START WITH I'LL REMIND FOLKS THAT T W IS IS HAVING THE JAMESON LECTURE WITH THEIR GUEST SPEAKER, DOCTOR BERNICE KING COMING UP ON THURSDAY. AND THEN I WILL SAY TO MADAM CITY MANAGER, I HAD THE THE HONOR OF STARTING WITH YOU IN 2021. AND NOW NOW AT LEAST YOU AND POTENTIALLY ME ARE ENDING IN 2026. SO I THINK THERE'S SOME SYMMETRY TO ALL THAT. SO I WISH YOU BEST OF LUCK AND BON VOYAGE. >> OKAY. REPRESENTATIVE FROM DISTRICT ONE. >> TODAY I HAD AN OPPORTUNITY TO SIT WITH OUR ECONOMIC DEVELOPMENT BOARD AND WE DISCUSSED SOME VERY SIGNIFICANT AND IMPORTANT THINGS TO PROGRESS OUR CITY. AND SO I'M LOOKING FORWARD TO ALL OF THAT GOODNESS THAT'S GOING TO COME OUT OF THAT, THAT COMMUNICATION THAT WE HAD TODAY. BUT WHAT I REALLY WANT TO DO IS TO CONNECT THAT TO SARAH. SHE HAS PUT US IN PLACE TO DO THESE THINGS. YOU HAVE CHARGED US, YOU KNOW, AS A COMMUNITY, YOU'RE LEAVING US IN A BETTER PLACE. YOU'RE LEAVING US WITH THE QUESTIONS THAT NEED TO BE ANSWERED, BECAUSE WE GOT TO FIND OUT AND FIGURE OUT WHO WE ARE, WHAT DIRECTION WE'RE GOING TO GO, WHAT IS OUR FLAVOR, WHAT'S OUR CROSSROADS? AND SO WITH YOU BEING AT THE HELM OF MAKING US THINK AND MAKING US WORK TOGETHER AND, AND BRINGING THOSE, YOU KNOW, ALL OF THOSE THINGS TO LIGHT, I CAN SAY THAT I'VE LEARNED SO MUCH. YOU KNOW, LIKE BRIAN, WE GOT HERE IN 21. WE'RE LEAVING TOGETHER. I'M NOT GOING TO BE ON THE THE COUNCIL NEXT YEAR, BUT I CAN TRULY SAY THAT I'VE LEARNED SO MUCH, YOU KNOW, UNDER YOUR LEADERSHIP, AND I AM GOING TO TAKE EVERYTHING THAT I KNOW TO MY NEXT VENTURE, WHATEVER THAT IS. SO THANK YOU. THANK YOU SO MUCH FOR HELPING ME BE A BETTER PERSON AND HELPING ME LOVE MY CITY MORE BECAUSE I DIDN'T KNOW. I DIDN'T KNOW ANY BETTER. BUT I DO REALLY APPRECIATE THIS PLACE AND I APPRECIATE EVERYONE THAT I'VE MET. SO THANK YOU AGAIN. >> REPRESENTATIVE FROM DISTRICT FOUR. >> THANK YOU. TO THE TO THE RAILROAD THAT CONTROLS THE INTERSECTION VINTAGE DRIVE AND. 377 YES. TO THE RAILROAD. I WANT YOU TO KNOW THAT I GET I [01:40:06] GET A A COMPLAINT ABOUT THAT INTERSECTION EVERY WEEK AND EVERY WEEK. I HAVE TO ASK YOU THE VERY SAME ANSWER, WHICH IS ESSENTIALLY A NON-ANSWER. SO RAILROAD, IF YOU WOULD PLEASE GET ON WITH IT. AND THE. THE SIGNALS HAVE BEEN UP SINCE I'VE, SINCE BEFORE I WAS IN OFFICE. I'VE BEEN IN OFFICE THREE YEARS AND I DON'T UNDERSTAND THE DELAY, BUT WHATEVER THE DELAY, I'M, I'VE I'VE HAD ALL THE FUN WITH THAT. I CAN STAND. AND I'D REALLY, REALLY LIKE TO GET ON WITH IT. AND, AND LET'S, LET'S, LET'S, LET'S CONTROL SOME CARS IN THAT INTERSECTION. MANAGE YOUR HANDS. THANK YOU. THANK YOU FOR YOUR GUIDANCE. WHENEVER I HAVE A WHEN THE PEOPLE FROM THE RAILROAD CAUSED PROBLEMS, I SEND THIS TO YOU AND YOU TAKE CARE OF IT LICKETY SPLIT. AND IT DOESN'T MATTER IF IT'S LIGHT OUTSIDE OR DARK OUTSIDE OR A WEEKEND OR. OR WHAT. I GET AN ANSWER REMARKABLY FAST. THANK YOU FOR THAT. AND I, AND I, IT'S BEEN MY PLEASURE WORKING WITH YOU AND I LOOK FORWARD TO WORKING WITH WITH CASSEY HERE, I GUESS BEGINNING IN THE MORNING. YEAH. >> WELL, YEAH. MONDAY AT MONDAY EVENING. >> NOT TO RUSH YOU OR ANYTHING, BUT. OKAY. WELL WHENEVER. >> SHE TOMORROW MORNING. >> WHENEVER SHE TURNS IN THE KEY. OKAY. OKAY. ALL RIGHT. >> THANK YOU. SOME KEYS. >> SAY IT A DIFFERENT WAY. RAILROAD. DO BETTER. DO BETTER. THAT'S POWERFUL STATEMENT. YEAH. REPRESENTATIVE FROM DISTRICT FIVE. >> I WORK VERY LONG HOURS. I NORMALLY DON'T GET OFF BEFORE 9 P.M. SO. CASSEY, THANK YOU IN ADVANCE FOR ANSWERING THE PHONE AFTER 9 P.M. THOSE PHONE CALLS ARE COMING. SO, SARAH, THANKS FOR ALWAYS ANSWERING THE PHONE EVEN AT 1030. I APPRECIATE YOU ALWAYS ADDRESSING MY CONCERNS. AND YOU KNOW, YOU KNOW HOW I FEEL ABOUT YOU. I KNOW I'M YOUR FAVORITE. I KNOW YOU DON'T HAVE TO SAY IT. IT'S OKAY. I DON'T WANT ANYBODY TO BE MAD. >> DON'T WORRY ABOUT THAT. >> BUT I APPRECIATE EVERYTHING YOU'VE DONE FOR US. BEST OF LUCK. HAVE A GREAT TIME. HAVE A GREAT TIME NOT HAVING TO TO DEAL WITH US. YOU'RE YOU'RE GOING TO YOUR SHOULDERS ARE GOING TO BE GOING TO BE A LITTLE BIT MORE RELAXED, AND YOU'RE GOING TO STAND A LITTLE TALLER AND YOU'RE GOING TO HAVE A HAVE A LONG AND HAPPY LIFE NOT HAVING TO DEAL WITH US. SO WELL DONE. >> OKAY. ANYONE ELSE? ANYTHING ELSE MISSED? YES. BUT BUT LET ME THANK YOU FIRST AND THEN YOU CAN THANK US. SO I APPRECIATE YOU. AT SOME POINT YOU BEGIN TO THINK IT'S YOU, RIGHT? BECAUSE I STARTED WITH TIDAL WAVE, TIDAL WAVE, TIDE. THEN THEN THEN HE LEFT AND YOU STEPPED IN. NOW YOU'RE LEAVING. AND SO THREE, THREE TERMS, THREE CITY MANAGERS. AT SOME POINT, I THINK IT'S ME AND AND MAX. RUDE. HE WON'T LET ME FILE TO RUN FOR OFFICE AGAIN. ALL THE THINGS, MAN. IT'S TOUGH OUT THERE. SO. BUT THANK YOU VERY MUCH. I MEAN TO TO NAVIGATE ALL THE THINGS FROM THE PANDEMIC TO GEORGE FLOYD PROTESTS TO WINTER STORM URI TO I MEAN, YOUR RESUME IS ROBUST IN THAT WAY. AND, AND EVEN TO, TO CURRENT, YOU KNOW, BUDGET ISSUES AND THOSE SORT OF THINGS, NAVIGATING US THROUGH SOME REALLY UNIQUE FIRSTS. AND SO I APPRECIATE YOU AND I DON'T KNOW WHO GETS TO PICK THE PICTURE THAT GOES UP ON THE WALL THERE NEXT TO TODD. BUT I'D LIKE TO I, I GOT FIGURE OUT WHAT PICTURE WE PUT UP OF YOU THERE. THAT'LL BE AWESOME. NO, NO, IT'S GOING TO BE. BUT NO, THANK THANK YOU VERY MUCH FOR ALL YOU'VE DONE FOR THE CITY FAMILY. MY FAMILY. PERSONALLY, I'M TRULY, TRULY GRATEFUL AND COULDN'T HAVE DONE IT WITHOUT YOU. AND THEN TO THE COMMUNITY EVENTS AND PEOPLE HAVE TOUCHED ON A COUPLE OF THINGS I'LL JUST HIGHLIGHT. RYAN HIGH SCHOOL HAS A GIANT JAZZ CONCERT TO THURSDAY. IF THOUGH, FOR THOSE WHO ARE INTERESTED, YOU CAN LOOK THAT UP ON RYAN HIGH'S, I GUESS, THEIR WEBSITE OR SOMETHING LIKE THAT TO GET THE EXACT TIME. AND THEN ON FRIDAY WE ARE REOPENING OR THERE'S A GRAND OPENING FOR DINA PARK. SO IF YOU'RE IN THAT AREA, PLEASE DROP BY. IT'S WORTH IT JUST TO SEE THE PARK. AND THEN THE NEW BORMAN ELEMENTARY. IF YOU'VE NOT BEEN IN THAT AREA, IT'S, IT'S REALLY GREAT AREA, A LOT OF GREAT STUFF HAPPENING THERE. AND THEN THE YOU ARE BEAUTIFUL. LUNCH IS FRIDAY AFTERNOON AS WELL. SO PLEASE CONSIDER ATTENDING AND DONATING AND SUPPORTING THAT. IF YOU DON'T KNOW, THAT'S THOSE ARE CANCER SURVIVORS THAT ARE HIGHLIGHTED AND FEATURED. AND IT'S A VERY, VERY POWERFUL STORIES. AND THAT'S HOSTED AT TWU. AND THEN SATURDAY IS KEEP DENTON BEAUTIFUL. SO IF YOU'RE, IF YOU'RE SIGNED UP, YOU CAN GET [01:45:01] OUT AND CLEAN UP AND HELP US TAKE CARE OF OUR COMMUNITY. ALWAYS LOTS OF INTERESTING THINGS FOUND OUT THERE IN THE WILD. AND THEN ALSO ON SATURDAY, SETH FROM CBC DENTON COUNTY BREWING HAS A FUNDRAISER FOR CHARITIES, IS THE NAME OF THE CHARITY. IT'S A BINGO. IT'S AT THE WOMEN'S BUILDING AND THEY RAISE MONEY TO PROVIDE WATER IN AFRICA. IT'S AMAZING CHARITY AND GREAT EVENT. I HAD A LOT OF FUN, SO MY FAMILY AND I WILL GO AGAIN THIS YEAR. AFTER WE CLEAN UP, WE'LL HEAD OVER THERE AND THEN IMPORTANTLY, IT IS. I WANT TO FOR THOSE THAT RECOGNIZE AND AND TAKE TIME TO PAUSE FOR GOOD FRIDAY AND EASTER, I JOIN YOU IN THAT. AND WHAT A POWERFUL WEEKEND THAT WILL BE. BUT THAT WILL HAPPEN BEFORE OUR NEXT MEETING. SO CERTAINLY WANT TO TOUCH ON THOSE. SO WITH THAT, I WILL TURN IT OVER TO THE CITY MANAGER. >> I JUST WANT TO THANK THE COUNCIL. BEING A CITY MANAGER IN ANY CITY IS NOT AN EASY JOB. I THINK WHEN YOU DEAL WITH A FULL SERVICE CITY FOR SURE. BUT I'VE, YOU KNOW, HAD THE PLEASURE OF WORKING UNDER TODD AND THEN MOVED UP AND BECAME INTERIM. AND, YOU KNOW, I THINK SEVERAL OF YOU SHARED, YOU KNOW, THANK YOU FOR HELPING ME, BUT YOU ALSO HAVE HELPED ME. NO CITY MANAGER CAN CAN KNOW EVERYTHING. THERE'S NO WAY YOU CAN'T FIND THE PERFECT CITY MANAGER, BUT YOU CAN FIND THOSE A GOOD GROUP OF PEOPLE WHO ARE YOUR TEAM, WHICH ARE SITTING BACK THERE AND SITTING OVER HERE, AND ONE DOWN HERE WHO ARE EXPERTS IN THE FIELD. THERE YOU GO. FRANK'S WAVING. >> THE HONORABLE. >> FRANK, THE HONORABLE FRANK DIXON, SOON TO BE HONORABLE. BUT BUT I MEAN THAT WHEN I SAY YOU BUILD A GOOD TEAM AND THEY THEY'RE THE ONES THAT MAKE YOU LOOK GOOD. THERE'S NO WAY I COULD HAVE KNOWN EVERYTHING. AND SO WHILE THERE HAVE BEEN TIMES WE HAVEN'T ALWAYS AGREED, I'VE HAD TO COME OUT AND PRETTY MUCH TELL THE CAO HOW TO EAT THE CABBAGE. BUT AT THE END OF THE DAY, THAT'S WHAT YOU WANT IN A CITY MANAGER. SOMEONE THAT YOU CAN TRUST THAT WILL ALWAYS TELL YOU THE TRUTH AND PROTECT YOU. BECAUSE WHEN YOU FIND OUT IF SOMEONE DOESN'T TELL YOU THE WHOLE TRUTH, THEY GIVE YOU THE WHOLE DUE DILIGENCE. IT COULD SET YOU UP FOR FAILURE AS A COUNCIL MEMBER AND PUT YOU IN A POSITION THAT YOU DON'T WANT TO BE IN. AND SO WHILE IT'S A VERY DIFFICULT POSITION TO ALWAYS TRY TO STAND UP AND TELL THAT TRUTH AND TO HOLD THAT LINE, I WANT YOU TO KNOW IT WAS NEVER EASY. IT WAS NEVER A PLEASURE. IT WASN'T, BUT IT WAS ALWAYS THE RIGHT THING TO DO. AND I'VE SAID IT AND I'LL SAY IT AGAIN, I LOVE THE CITY. I LOVE WHAT WE'RE DOING. I LOVE THE PEOPLE THAT WE'VE HIRED. AND YOU HAVE THE PEOPLE THAT ARE STAYING ON THIS COUNCIL, AND THE NEW PEOPLE THAT COME IN HAVE BIG SHOES TO FILL BECAUSE THERE'S A THERE'S A BIG FUTURE, A BIG, BRIGHT FUTURE AHEAD. BUT THERE HAS TO BE A LOT OF DISCUSSIONS ON A LOT OF DIFFERENT THINGS TO MOVE THIS CITY FORWARD. AND SO I JUST WISH YOU THE BEST. I WANT TO THANK YOU FOR YOUR SUPPORT AND FOR YOUR KIND WORDS. AND I AM ALWAYS AVAILABLE. IF YOU JUST WANT TO RUN SOMETHING BY ME OR SAY SOMETHING, OBVIOUSLY YOU WANT TO GO TO YOUR INTERIM CITY MANAGER AND THEN YOUR CITY MANAGER. BUT AS SOMEBODY OUTSIDE THE CITY, I'LL ALWAYS BE WILLING TO TO GIVE YOU MY $0.02 WITHOUT JUDGMENT AND ALWAYS BE TRUTHFUL. THAT IS THE ONE THING YOU CAN ALWAYS COUNT ON. SO I STAND HERE TO TELL YOU THAT I AM ONLY BEEN SUCCESSFUL BECAUSE OF THE PEOPLE THAT I WORK WITH, AND I REALLY MEAN THAT. AND SO I WORKED WITH YOU. AND SO I'M SUCCESSFUL BECAUSE OF YOU, BUT I'M SUCCESSFUL BECAUSE OF THESE PEOPLE THAT WORK AND ALL THE EMPLOYEES. BUT THANK YOU SO MUCH FOR GIVING ME THE OPPORTUNITY TO WORK HERE. YOU KNOW, YOU WHEN YOU SPENT 30 PLUS YEARS IN PUBLIC SERVICE, YOU GO BACK AND START RUNNING THROUGH ALL THESE THINGS THAT YOU'VE DONE AND PEOPLE REMIND YOU OF THINGS AND YOU KIND OF LIKE TODAY, THEY GAVE ME A PROCLAMATION AT THE COUNTY AND THE JUDGE WAS READING ALL THESE THINGS, AND I TOLD YOU I WANTED TO SAY, GEEZ, I DON'T EVEN REMEMBER DOING THAT. BUT IT WASN'T ME. IT WAS THE STAFF. SO THANK YOU AGAIN. THANK YOU FOR BEING A WHO YOU ARE. THANK YOU FOR REPRESENTING. THE CITY TAKES A LOT OF WORK AND AND A LOT OF PATIENCE. AND SO MY, MY HAT'S OFF TO YOU ALL. AND AGAIN, I WILL ALWAYS LOVE THIS CITY AND CARE ABOUT IT AND DO ANYTHING I CAN TO HELP. >> OKAY. THANK YOU VERY MUCH. YES. >> AND GET A PHOTO WITH SARAH. >> SURE. AFTER WE SAY THIS, IT'S 626. THAT * This transcript was compiled from uncorrected Closed Captioning.